Receiving goods in Odoo via barcode scanner: Receive, putaway, manage lots, serial numbers, packages

In this article you will see how to receive items using Ventor – Odoo inventory mobile app. Basic receiving, changing default location (put away), adding barcode for product from barcode scanner, Lots and SN management, putting on pallets (packages).

Also, we recorded a video, you can watch it on our YouTube channel:

Table of contents

Prerequisites

Before we start we have:
1. Incoming shipment (physical goods)
2. Label with Internal reference
3. Delivery Document with a barcode

odoo receiving

Open the Ventor app (How to connect to your Odoo), choose ‘Warehouse operations’ and open a ‘Receipt zone’ to find incoming shipments.

You can also scan any item from this order right here to immediately find all the orders where the same item is presented. But in this article, we are going to open it and find it manually. Click on the ‘Search’ and insert the number ’57’

We’ve just found this order. Let’s open it and start the transfer.

Case 1: Change destination location on receiving (put away).

Click on the ‘Start transfer’ and scan the first item.

We have two Groot statuette. Here we have all the information from where we are taking these items, from the ‘Vendors’ location, and the distinction location ‘Shelf 2’.

You can click on the image of the product to see it’s in a bigger size, you can quickly compare what you’re receiving and what you have in the system, also you have a ‘Quick info’ button , if you click on it – you can find where this item is also placed in different locations, like in ‘Shelf 2’.

Let’s go ‘Back’ and put these two items into the ‘Shelf 2’ location, we can confirm it. You can also change the destination location in Odoo, for example, it should be going to the ‘Shelf 2’, but there is not enough space, so you can change the location – exchange the original location ‘Shelf 2’ to the ‘Shelf 1’ and put these two items in ‘Shelf 1’.

change destination location in Odoo
Change destination location in Odoo

Click ‘Apply quantity’ and we are ready to scan the next item, so these 2 items were moved to ‘Shelf 1’, let’s quickly check. Go to the done tab. Here we can see that 2 units of this statuette Groot were already moved to ‘Shelf 1’.

You can click ‘Back’ , close this order and open it once again. Anytime you can move back to get some rest and then move back to the order and pick it again. So, continue transfer and we are ready to scan the next item.

Case 2: Add product barcode in Odoo via a barcode scanner.

Let’s take the next item. It is a ‘Blue cup’. But after scanning it we got an error:

First of all, let’s check if this product really should be inside this order.

This product is present in the Odoo, but the barcode of this product is missing. It’s a common situation, what can we do?

First of all, – we can choose this product manually: ‘Blue cup’ and click on the ‘Info button’, here we can get additional information about this product.

Let’s click on the ‘additional info’ and we have a lot of fields related to this product here. We see that the ‘Barcode’ is empty. Let’s scan it right now.

Fill in, click ‘Save’ and move back.

Add barcode to Odoo

Now we are ready to apply the quantity of this item and move it to the ‘Input zone’ or check it once again, so clicking ‘Back’ then clicking ‘Continue transfer’ and scan it one more time. Now the product can be recognized.

Right during the reception process, we are ready to quickly go to the Ventor’s ‘Quick Info‘ menu and update the information about this product to make it possible to receive this in future, without putting this information on the Odoo site and so on. It’s a really useful feature to update some fields right on the reception or picking process.

We want to put the product into the ‘Input’ zone, so click ‘Apply’ button and move it to the ‘Input zone’. That is all.

Case 3: Split on receiving to put part of a batch on a different shelf.

In this case, we have 7 notebooks, we can scan them seven times, or we can just get the information about this product and insert seven on my physical keyboard.

We want to split this item. Put 3 of them into ‘Shelf 1’ and 4 of them into ‘Shelf 2’. First of all, we are inserting ‘3’ and putting it into ‘Shelf 1’. By default, the destination location is the input zone, but we can change it to the ‘Shelf 1’ and apply quantity.

As you might see, ‘4’ is left out of ‘7’ because ‘3’ already we were moved and we’re moving them to ‘Shelf 1’.

Still the ‘Destination location’ is the input zone but we need to change it to ‘Shelf 2’ here and insert four. Click on ‘Apply quantity’ and go back just to check that everything is correct.

Case 4: Create LOT on receiving and put on a pallet.

In this case we are going to put green tea packs on one of the palettes. We need to activate the ‘Palette management’, let’s go back, click on ‘Settings‘, swipe down, and find the ‘Manage packages’. Let’s activate it. By default it’s deactivated and it’s up to you where to activate package management.

Click on ‘Continue transfer’ and scan these 2 packages of green tea.

We have all the information here, we’re going to put it into the ‘Input zone’, but additionally we want to put it into palette number 1. So let’s scan it the package should be filled with ‘Palette 1’.

put in pack in Odoo
Add to a pallet in Odoo

But the application is asking us to insert the ‘Lot number’, because this green tea is tracking by ‘Lot’. Clicking on it to create it manually, so we have suggested a ‘Lot 1”, but we are going to create a new one – Lot-0001. Also, let’s insert expiration date – May 18.

Put it into the palette and click on the ‘Apply quantity’. Case completed!

Case 5: Create serial numbers on receiving by scanning SN barcodes.

We have 3 MacBooks Air.

This product is tracked by ‘Serial number’ and we need to receive 3 different serial numbers to track them later. Let’s scan it.

Let’s scan palette number ‘2’ to put them all in this palette on this package. Click on ‘Apply quantity’. The transfer should be validated automatically.


Let’s finally check our order. Open it, so nothing to do right now because we received all the items in this incoming shipment. And let’s check the Done tab: 3 black notepads, 4 black notepads, Groot statutes, blue cup in the input zone, so green tea under the palette number one and three MacBooks Air that were put it on the palette number 2.

This order was received! Now, using Ventor, you can easily receive your products in Odoo in just a few steps.


We hope that you have found answers to your questions in our article. If you have any questions, then feel free to leave your comments under this article. We look forward to hearing from you!

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Ventor: Quick Start Guide – ventor.app/guides/ventor-quick-start-guide/

Ventor complete guide. Introduction – ventor.app/guides/ventor-introduction-guide/

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CBDO at VentorTech

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