Author: Vasily Puntus

In this article we are going to show you how to do an instant inventory of any product in your Odoo warehouse. This article will be useful if you need to do an initial inventory, cycle count or just update any product on the go.

Also, we recorded a video, and you can watch it on our YouTube channel:

https://youtu.be/YOCLABGWA5I

Table of contents:

• Case 1: Initial Odoo Inventory
• Case 2: Cycle count and Update qty on the go
• Case 3: Update Odoo inventory while doing other warehouse operations
• Case 4: Adding Odoo serial number
• Case 5: Adding Odoo expiration date
• Case 6: Odoo Scrap

Case 1: Initial Odoo Inventory

Imagine that we have an empty warehouse in our Odoo inventory, for example we’ve just started our business or have a fresh Odoo installation. Goods are on the shelves, but not in the system yet. Let’s check it. We scan any item.

We see the quantity on hand is zero.

Now let’s add everything to the system. For this let’s open Ventor application and ‘Instant inventory’ menu.

We see 2 lines – ‘Location’ and ‘Product’. Let’s scan the barcode of the product and barcode of the shelf.

We see a warning, that there is no items in this location, it’s correct because we haven’t added it yet. Let’s add it.

Enter quantity one and apply. After that update inventory. And now you can add other products in our warehouse.

Case 2: Cycle count and Update qty on the go

Let’t imagine, you are a warehouse worker. Sometimes warehouse manager just walk into warehouse and checking shelves randomly and if you find difference , you can easily update stock in a few seconds.

Let’s say you want to check first shelf. Scan it.

You see that should be only one Statuette Groot but it’s two. Sometimes it happens in the warehouse.

Let’s just update inventory to keep our stock up to date.

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This option is also useful if you set cycle count for some location or product. Your workers can go to needed location once a day or once a week and easily update or confirm inventory.

Case 3: Update Odoo inventory while doing other warehouse operations

It often happens that pickers can’t find needed products on related shelf, while doing picking .

Related article: How to pick orders in Odoo efficiently ?

Let’s start picking. The app guides to ‘Bin 2’ to take one notepad.

We see that it’s empty, it’s important to update quantity right now, not to waste time in the future. Let’s do it.

We are going to ‘Product info’, update quantity, choose the location and set ‘0’ for this.

Now we can return to our picking to take product from another location and continue our picking .

Case 4: Adding Odoo serial number

Often serial numbers aren’t added on receiving, but applied on picking, packing or delivery. Ventor allows doing this easily.

Related video playlist: Ventor: Odoo barcode app for your inventory

With the ‘ Instant inventory’ menu you can assign serial number at any moment. For example the MacBook from ‘Bin 4’.

Let’s check its product moves.

We see that this product was recently received and hasn’t been moved yet. It’s good that we found this product without serial number while nobody picked it. Let’s go back and add serial number.

First of all we need to update this Quant, set quantity zero and create a new one, but with serial number.

Scanning the product and the serial number. The app shows a warning that there is no serial number, but suggest to enter it.

Let’s add one and update inventory.

Case 5: Adding Odoo expiration date

Another important point is expiration dates. If you sell goods, you know how it matters to always have relevant information about this day. I know that product ‘green tea’ in our warehouse has no expiration date in our system, so let’s add it. Scanning it.

Choosing ‘Lot number’. By the way the application shows us only lot numbers from current location. Let’s add expiration date. For this go to ‘three dots’, after ‘Set Expiration date’ (it expires on June 30) and update inventory.

That’s it. Now this product will be properly reserved by Odoo to ship in time. Case is done.

Case 6: Odoo Scrap

Sometimes it happens that you find a product in your warehouse and it is damaged or defective. In these cases you need to scrap it from your warehouse . Let’s do it with Ventor.

Scan product, location, quantity, go to ‘three dots’, ‘Scrap’. We see a warning, click ‘Agree’ . Case is done.

As you see, the ‘Instant inventory’ menu allows doing serious things with your goods: add, remove, scrap them and etc. Make sure, you provide access to this menu only to reliable users.

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Ventor: Quick Start Guide – ventor.app/guides/ventor-quick-start-guide/

Ventor complete guide. Introduction – ventor.app/guides/ventor-introduction-guide/

Odoo inventory optimization for a Baltics packaging supplies retailer, PaperSeal – https://ventor.tech/odoo-inventory-optimization/

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In this article we are going to show you how to pack orders in a warehouse using the Ventor mobile application.

We have a few orders, packing zone they were picked on the previous step and sorted by baskets.

Also, we recorded a video, and you can watch it on our YouTube channel:

Table of contents:

• Case 1: Basic Packing
• Case 2: Pack an order to multiple packages
• Case 3. Scan package type to ‘put in pack’ and print shipping labels automatically (via Odoo Direct Print)
• Case 4: Weigh parcel to get an accurate shipping cost (via Odoo Direct Print)

Related article: How to pick orders in Odoo efficiently ?

Case 1: Basic Packing

Let’s open the Ventor mobile application and login to Odoo. You can enter your database or login and password or just scan your bage id .

Let’s pack the first order. We need to open the ‘Package management’ menu and scan our source document or you can insert the number manually.

Now you see the transfer, you can check the order number and transfer, also you see the product lines, quantity to peak, customer and the whole quantity on hand in your warehouse.

The app shows that it’s waiting to put in pack, so let’s finally do it. Let’s put the cup to the package, click on the ‘Put in pack’ icon.

You see that our cup in the package ‘104’. Now You can validate the transfer.

Case 2: Pack an order to multiple packages

Let’s make something a bit complex. In this order we have: three MacBooks and two Statuette Groots.

For this we need a package a bit bigger. Let’s put our 2 MacBook to another package, by the way you can click ‘Initial quantity’ to easily set the needed number.

Now click in ‘Put in pack’ and you see that two MacBooks are in pack 107.

Now we need another package and put the last MacBook here. Instead of click in ‘Put and pack’ you just can scan ‘Put in pack’ barcode command. And our last MacBook in the package ‘108’.

We can pack Statuette Groot to the third package, but we have free space in the second package, so let’s pack them here and add all of them to the same package ‘108’.

Now let’s validate the transfer and see what we have validated.

Let’s check what we have in Odoo.

We see that it’s in Done State, we have two packages.

Let’s review them. Package ‘107’ with 2 MacBooks and Package ‘108’ with 2 Groots and 1 MacBook.

If you ship your orders by a carrier like Fedex, UPS or any other and use the packages with printed barcode, you can do it with Ventor even simpler.

Related article: How to quickly check product info in Odoo using a barcode scanner

Case 3: Scan package type to ‘put in pack’ and print shipping labels automatically (via Odoo Direct Print)

Let’s put 2 Black Notepad to the next package.

And now instead of clicking on the ‘Put in pack’ button and choose a needed package type, you can just scan the package type barcode.

The app automatically choose a needed package type. So, confirm it.

Take other two Notepads in another package. You can just set Initial quantity, scan the barcode of package type and it’s automatically chosen. We see that we packed 2 Notepads in one Fedex box and 2 other Notepads in another Fedex box.

Now we need to validate the transfer and we can even do it simpler with scanning validate barcode to reduce interaction with mobile interface even more.

Odoo printed 2 shipping labels from our carrier.

Case 4: Weigh parcel to get an accurate shipping cost (via Odoo Direct Print)

Let’s put the package on the scales and pack the cup.

We have weight on scales, click on ‘Put and pack’, select Package type and now we see the weight from scales.

Let’s validate the order and we immediately get Shipping Label from our carrier with accurate shipping cost.

Now you know how to pack your orders via Ventor mobile application.

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Make Odoo inventory quickly and accurately using Ventor app – https://ventor.app/guides/make-odoo-inventory-quickly-and-accurately-using-ventor-app/

Ventor: Quick Start Guide – ventor.app/guides/ventor-quick-start-guide/

Ventor complete guide. Introduction – ventor.app/guides/ventor-introduction-guide/

Odoo inventory optimization for a Baltics packaging supplies retailer, PaperSeal – https://ventor.tech/odoo-inventory-optimization/

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In this article you will see how to pick an order in a warehouse using the Ventor mobile application installed in your barcode scanner.

Table of contents

• Case 1: Basic picking in Odoo
• Case 2: Print damaged barcode on picking in Odoo
• Case 3: Pick items in Odoo from location different to reserved one
• Case 4: Confirm lot on picking in Odoo
• Case 5: Change reserved serial numbers on picking in Odoo
• Batch and Cluster picking in Odoo

Also, we recorded a video, and you can watch it on our YouTube channel:

What we have before starting:

1. An order
2. A barcode of the order

You need to pick items according to this order in your warehouse. On the picking operations list, also you have a barcode of the order that helps you to open the order on the mobile scanner.

Let’s open the application, select in the menu ‘Warehouse operations’, find the needed warehouse, in our case – San Francisco, and open the ‘Pick zone’ to open this transfer.

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You can find the order manually. Click on the search icon, insert the number (62) and here we’ve just found the order.

Also, you can scan the picking barcode from the list of all warehouses or inside the pick zone.

If you click ‘Back’, you can see all the details about the customer: sales order number, weight and so on. And under the ToDo tab, you can find all the lines and qty you need to pick.

Let’s start the transfer.

Case 1: Basic picking in Odoo

Let’s start the transfer. You see the first item we need to pick, it is image and the location where this item is stored. Go to this location (BIN 1). The yellow dot means that we need to confirm, that we take this product by scanning the barcode.

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Let’s scan product. You will see one out of two. So, you can scan another item or just insert the quantity using the keyboard. After that click ‘Apply quantity’ and you are ready to pick the next product.

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Case 2: Print damaged barcode on picking in Odoo

The app says that you need to go to BIN 2 to pick the Blue Cup. But we see that the barcode is damaged.

In our case we have only one product item, so we can find this item manually by clicking on pencil.

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Also you can print a new barcode label to replace damaged barcode. Clicking three dots > ‘Info’ > Print icon and print label.

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And you have new barcode label.

Now go back, and apply quantity (works via Odoo Direct Print PRO) .

Case 3: Pick items in Odoo from location different to reserved one

Next item should be picked from BIN 3. We need to pick 5 notepads. But on BIN 3 we have only 4 notepads.

Let’s apply them.

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Let’s click on “On hand” button. And check where you can find the fifth notepad. Our notepad is on BIN 4. Let’s take it from there.

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Let’s take the lust fifth notepad. Change Source Location for them and apply quantity.

Now you can quickly check what you have already picked. Go back, swipe to the ‘Done’ tab and here you see that 2 units of GROOT were picker from BIN 1, Blue cup from Bin 2, and Notepads picked from Bin 3 and 4.

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Case 4: Confirm lot on picking in Odoo

Let’s pick the next product. Go to Bin 5, and take 2 kilos of green tea.

Scan the product barcode. The app says that you need to take Lot-00001. Select it manually from the list and apply quantity. 

BTW, if you have printed lot numbers on your packages you can change setting in the app and confirm lots in Odoo by scanning, not selecting manually.

Case 5: Change reserved serial numbers on picking in Odoo

Now let’s move on Bin 6. Here we need to pick one Mac. Let’s scan it.

As this product is tracked by serial number, you need to define which exactly item you will ship. Odoo has reserved one of available serial numbers, but we just pick the serial number from the first item we found (not reserved by Odoo).

And apply quantity. Case is done!

The pick transfer has been validated and now can be processed in the packing zone. Let’s check this transfer in Odoo and review what we’ve done.

Now this transfer is ready to process in packing zone.

Batch and Cluster picking in Odoo

You can also pick a few different orders at once via Batch or Cluster picking. It helps to optimize your picking workflow even more. Find more information here – https://ventor.tech/mobile/pick-more-walk-less-full-picking-and-packing-optimization-in-odoo/

Now, using Ventor, you can easily pick your orders in Odoo in just a few steps.

We hope that you have found answers to your questions in our article. If you have any other questions, then feel free to leave your comments under this article. We look forward to hearing from you!

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Ventor: Quick Start Guide – ventor.app/guides/ventor-quick-start-guide/

Ventor complete guide. Introduction – ventor.app/guides/ventor-introduction-guide/