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One common task in warehouse management is moving packages from one location to another. But what if you don’t want to scan each item inside a package? Good news—you don’t have to.
In this quick guide, we’ll walk you through how to move an entire package in Odoo using the Internal Transfer Menu, without scanning individual items.
Move an Entire Package Demo
📦 Move a Whole Package in a Few Simple Steps
Instead of scanning every single item inside a box or pallet, Ventor PRO allows you to scan the package barcode and move the entire contents at once. This saves time and reduces human error in your warehouse operations.
1️⃣ Select the Package to Move Start by choosing the box or pallet. In our case, we selected a nicely labeled package with a barcode and multiple tea products inside.
2️⃣ Open the Internal Transfer Menu In Odoo, navigate to the Internal Transfer section. Although there are multiple fields (such as source location, products, etc.), we only focus on scanning the package barcode.
3️⃣ Scan the Package Barcode Once scanned, Odoo identifies the current location of the package. For example, our package was originally located on Shelf 2 and had the ID 2040931.
4️⃣ Choose the Destination Location Next, scan the barcode of the new location—like Bin 2 on the same shelf or another location entirely within your warehouse. Odoo will instantly prepare to move the entire package there.
5️⃣ Confirm the Move After confirming the action, the package (along with all the products inside it) is automatically updated in the system as moved. No need to touch or scan the individual items inside.
✅ Verify the Transfer
To double-check the move, use the Quick Info Menu. Just scan the package barcode again, and the Ventor app will show you all items currently inside the package, along with their updated location. It’s fast, simple, and accurate.
Why This Matters
This workflow is perfect for teams managing bulk inventory or frequently relocating items across storage zones. It reduces time spent on manual scanning and helps maintain an organized, real-time view of stock locations.
Don’t forget to check out Ventor PRO—our professional inventory management tool designed to make Odoo even more powerful and user-friendly.
For several years now, Artificial Intelligence (AI) has been changing not only our daily lives but also how we do business and manufacturing. While the first thing most people associate with AI is simplification, what we are looking at, in fact, is a complex set of interconnected components combined in various ways. Regardless of composition, AI is gaining relevance in the logistics industry, helping to optimize workflows and significantly improve efficiency. With the help of modern AI tools, the speed and quality of order processing are enhanced as errors are reduced. Such improvements decrease the load on support teams, due to automation of accurate work performed by software and related mechanisms.
Warehouse operational efficiency is critical for maintaining overall productivity, and it is exactly AI that provides this efficiency. A wide range of modern warehouse solutions currently exist on the market, such as Ventor PRO—a solution that is trusted by a huge number of successful companies. In this article, we elaborate on the importance of AI in competitive warehouse operations and share tips for using the most modern solution to significantly simplify your company’s operations while increasing efficiency.
Benefits of AI in Warehousing
When talking about AI in logistics, we first consider inventory management. By using AI-based solutions, enterprises avoid under- or over-stocking, since these tools analyze all inventory data and optimize inventory levels. In addition, AI also optimizes inventory management tasks, such as supplier management and demand forecasting. A huge advantage of AI is its ability to quickly analyze large amounts of data, allowing you to accurately and confidently predict future sales. Moreover, by analyzing detailed data on traffic congestion, weather conditions, and cargo delivery times, AI generates the most efficient routes. This saves delivery time, reduces fuel consumption, and significantly reduces vehicle wear and tear.
Of course, AI has a huge number of benefits. Below, we give a examples of those most important for successful warehouse operations.
Cost reduction. Given the most recognized reason for being in business, AI helps to reduce costs and thereby increase competitiveness. AI systems integration works toward reducing transportation costs, inventory management, and even personnel costs, since, due to automation, many processes are performed without human employees.
Faster operations. Modern AI-based solutions significantly shorten the execution of operations, thereby increasing productivity for core warehouse activities, such as picking and packaging, scanning barcodes for inventory control, and quickly identifying optimal routes. In addition, AI systems operate every day and around the clock.
Improved accuracy. The use of AI systems ensures high accuracy of operations, such as that needed for inventory management or order picking. This is primarily due to the absence of human factors. Such systems can also predict and prevent errors. This significantly improves the quality of customer service and reduces the number of returns.
Real-time data processing. AI systems quickly and accurately analyze large amounts of data, enabling companies to optimize supply chains and inventory levels, detect security breaches in logistics operations, and effectively forecast demand; along with shortening delivery times, a high level of customer satisfaction is guaranteed.
Effective barcode scanning. Barcodes are the backbone of goods movement, as they help us to avoid manual data entry errors. Software solutions that read barcodes and identify empty cells ensure a smooth and quick inventory control process.
Ventor and AI Integration
Logistics and warehouse management directly affect profit and service quality, so they should be given as much attention as possible. Many successful companies trust Odoo to manage, automate, and optimize their processes, as this multi-functional system includes many features and is scalable for small, medium, and large businesses.
As for logistics, Odoo is an efficient and modern warehouse management solution that allows you to access real-time data, optimize roots, and manage your transportation fleet. It helps to reduce losses due to inventory shortages, speed up processes, and manage operations in real time.
Ventor PRO Augmented Reality Camera
How the Ventor app helps your business grow
Ventor PRO is the most comprehensive barcode scanner application for warehouse management for the Odoo ERP system; it integrates with Odoo to streamline warehouse tasks. The app provides instant access to all product details in your Odoo ERP from the warehouse scanner, allowing you to receive goods and take inventory faster. Operations supported by this application include processing and shipping of goods, product information, lot management, inventory control, internal movement of goods, and receiving and delivery.
The application allows you to record barcode-related data, such as quantity of goods, date manufactured, or expiration date. The main advantages of Ventor PRO are improving the accuracy and efficiency of product accounting while avoiding errors in product inventory management.
Ventor, as a client-based mobile application, provides a bridge between warehouse operators and the Odoo ERP system, facilitating real-time inventory management. It enables tasks such as retrieving picking orders, navigating product locations, and updating Odoo with order fulfillment statuses. For instance, when a picker receives an order, the app guides them through the warehouse to complete the task. Once finished, the application sends confirmation back to Odoo, indicating that the order has been shipped.
Given this structure, integrating AI directly into the mobile app isn’t necessary. Instead, AI logic should stay in the Odoo ERP (server-side), where it can provide intelligent decision-making capabilities. From our experience, AI can significantly enhance Odoo Inventory efficiency by:
Optimizing product placement – Determining the best storage locations for goods based on demand patterns, retrieval frequency, and warehouse layout.
Improving picking strategies – Selecting the most efficient picking method (single order, wave, batch, or cluster picking) based on workload and operational needs.
Prioritizing tasks dynamically – Assigning priority levels to orders based on urgency, customer preferences, or stock levels.
By implementing AI within the ERP system, warehouses can achieve higher efficiency, reduced picking times, and smarter inventory management. If you’d like to explore these benefits further, feel free to reach out to us for an in-depth discussion.
Future of AI in Warehouse Management
The world of modern logistics technology expands its boundaries with each passing day. Various innovations will continue to fill the logistics space with a huge number of warehouse management tools, simplifying all processes and making them more efficient. Robotics, machine learning algorithms, and predictive maintenance are key aspects to watch.
For example, due to machine learning algorithms, transportation management systems respond quickly to changes, thus improving the overall performance of transportation logistics. Robotics are used in logistics to automate different processes, such as loading and unloading trucks or performing warehouse tasks. In the near future, companies will rely on AI to significantly increase operational efficiency, lower costs, and further improve service quality through supply chain automations. Predictive analytics in warehousing will play a role, as forecasting future logistics requirements further enables efficient supply chain resources management.
Using modern tools that can evolve with these trends, such as Ventor PRO, is critical for inventory optimization and business success. The real-time inventory tracking provided by this application makes controlling goods much easier. Odoo Warehouse integration will take your business to the next level by simplifying the packaging process, optimizing warehouse and picking operations, and performing regular restocking, faster receiving, quality control, and other storage management functions.
As you can see, modern businesses need AI solutions, as AI is fundamentally changing the way companies approach operations management. AI saves time and money, while modern tools increase customer satisfaction and attract new clients. In all, we are looking toward success; surviving business competition and excelling beyond is what you can achieve with the Ventor app, so find out more about how you can use it to stay ahead in warehouse management.
Today, we will look at how to manage user access and device settings in the Ventor PRO app and Odoo. If you manage a warehouse and want to optimize user management, this guide is for you.
To optimize user settings management and hide menus in Ventor PRO/Lifetime, you can use our free module, Ventor Base (ventor_base). While not mandatory, this module enhances the efficiency of the application.
You can always find it in our repository: GitHub – Ventor Base. Before downloading, make sure to select the correct Odoo version.
Ventor allows you to control which menus are available to users. Using Ventor Menu Management, you can hide unnecessary sections, leaving only those that are essential. For example, if an employee is only responsible for inventory adjustments, you can leave only Warehouse Operations and Inventory Adjustments.
How to set it up:
Go to Settings → Manage Users → User.
Disable all menus except Warehouse Operations and Inventory Adjustments.
Ensure that Ventor Roles is set to “Empty.” If a predefined role (Administrator, Warehouse Manager, Warehouse Worker) is selected, the menus will be configured automatically.
This reduces distractions and makes work more efficient.
⚠️ Don’t forget to log out and log back in for the new settings to take effect.
Restricting Access to Warehouses
You can configure employees to have access only to specific warehouses. For example, if a worker operates only in Warehouse A, they should not see data for Warehouse B.
How to set it up:
Open Settings → Manage Users → User.
Enable the Allowed Warehouses option and select the appropriate warehouse.
After applying the changes, the employee needs to re-login to Ventor.
Note: This setting only works for the Inventory: User group and does not apply to administrators.
⚠️ Don’t forget to log out and log back in for the new settings to take effect.
Locking Configuration Changes (Key Case)
One of the most in-demand features is the ability to centrally manage settings for all devices through Odoo. With Ventor, there is no need to configure each scanner individually.
⚠️ Don’t forget to log out and log back in for the new settings to take effect↴↴↴
Manage Local User Device Settings
True – users can change settings on the scanner.
False – users cannot change settings on the scanner.
Go to Settings → Select User → Ventor Access Rights → Manage Local User Device Settings (on/off). Ensure that Ventor Roles is set to “Empty.”
Use Local User Device Settings
Go to Settings → Select User → Ventor Access Rights → Manage Local User Device Settings (on/off). Ensure that Ventor Roles is set to “Empty.”
True – the settings configured on the scanner will be applied to the user.
False – the global settings from the Ventor Base module (Ventor Conf → Global Ventor Setting) will be applied to the user.
Manage Ventor Configuration app
To prevent users from changing settings, disable Manage Ventor Configuration – this will remove the configuration icon from Odoo. Go to Settings → Select User → Ventor Access Rights → Manage Local User Device Settings (on/off). Ensure that Ventor Roles is set to “Empty.”
This feature is especially useful if you manage hundreds of scanners and want to maintain unified settings.
To download, you need to select the version you are using:
Ventor PRO
Ventor Lifetime
How to install the old version of Ventor on your device if you have the latest version installed?
To install an older version of the apk, follow these steps:
Uninstall the current version from your device.
Download the apk to your device.
Install it by clicking on the apk file.
Enabling Inventory Validation for Users
By default, Odoo prevents users in the Inventory: User group from confirming inventory adjustments. However, Ventor has a special group called Validate Inventory, which allows these users to confirm inventory counts without requiring administrator rights.
How to set it up:
Go to Settings → Manage Users → User.
Enable Validate Inventory for the required user.
If Validate Inventory is set to True, a user in the Inventory: User group can perform product counts in the warehouse and confirm inventory adjustments in both Odoo and Ventor. This allows workers to complete essential tasks without elevated permissions, speeding up warehouse operations.
⚠️ Don’t forget to log out and log back in for the new settings to take effect.
By using these features, you can flexibly manage data access and device settings, minimize errors, and make warehouse staff operations more efficient. Ventor settings will help you create a more organized and effective warehouse management system!
For your business to succeed, you must organize your warehouse as efficiently as possible. This step is essential and has many advantages, including optimizing all business processes, controlling inventory, and saving a lot of time that can be used for other business purposes.
Effective warehouse organization significantly improves business productivity: Workers can find the goods they need quickly and easily. Further, automated warehouse systems produce less errors, since all data is accurate and up-to-date. Efficient small warehouse organization also ensures better space utilization, as it prevents unproductive use of limited space.
So far, everything looks simple, but in reality, when it comes to organizing limited space in a warehouse, many people need some help. After sharing the most important steps for an efficient small warehouse organization below, we will offer successful tips as we discuss each step thoroughly.
Step 1. Find suitable premises and buy the necessary equipment. Step 2. Organize your storage wisely. Step 3. Hire employees. Step 4. Organize the process of issuing goods. Step 5. Prevent possible errors. Step 6. Set up the security system.
Read on to learn a lot of useful information regarding these steps and more!
Assess the Available Space
The first step will be to find your warehouse building. Studying warehouse layout is an essential step in the organization of a medium-sized or small warehouse. When inventory space is developed, efficient warehouse operations depend directly on the rationality of layout planning.
Now let’s figure out what a rational layout consists of:
Work areas allocation
Equipment placements that use space as efficiently as possible
Maximum white space exclusion
Using as versatile equipment as possible
Proper warehouse layout speeds up the flow of goods or materials, significantly increasing overall work productivity and reducing packaging time. Warehouse operations are greatly improved by optimizing the warehouse layout. Specific layout depends on your goals and expectations, while several ready-made warehouse layouts are widely used and are quite successful.
How to Organize a Warehouse Space: 3 Popularly Used Layouts
Source: Plus PM Consultant
U-shaped layout. This type is the simplest. Such a warehouse will have a shape close to a semicircle. Loading and shipping zones are usually located nearby, followed by areas for receiving and picking goods. The rear area is visually split into three compartments: a dynamic storage and two static storages. Dynamic storage is intended for faster-moving items, and static ones are for goods that are stored for longer time periods.
L-shaped layout. The traffic flow of such a warehouse occurs in the form of the letter “L”. This option provides a huge space for storing goods: the loading and receiving areas are located on one side of the premises, and the picking and shipping areas are on the other side.
I-shaped layout. Another name: ‘through construction’. In this case, the storage area for goods is located in the middle, the loading and shipping areas are at one end, and the goods picking area is at the other.
In the following parts of the article, we will look closer at dividing a small warehouse into functional areas.
When working on your warehouse layout, you must take into consideration not only your current business needs but also the potential growth prospects, which may entail space reorganizations. To do this, you will need to calculate future turnover, including periods of peak loads, formulate strategic objectives, and draw up a plan for the future turnover of goods (e.g., projections may include 1 year, 5 years, or 10 years down the road).
Designate Specific Zones
To ensure efficient warehouse operations, it is necessary to designate functional zones.
Receiving area
In this area, goods from the business’s own production workshops or from the suppliers are received, and certain operations take place:
control weighing of goods and placing them into boxes as follows placing diagrams;
stacking boxes on palettes and warehouse labeling of palettes.
Storage area
Prepared palettes with goods are stored here. The technological operations are as follows:
moving palettes from the receiving area;
placement of palettes with goods onto racks (i.e., special warehouse equipment is used for this);
unloading palettes with goods from racks (using special warehouse equipment);
moving palettes to the picking or shipping areas;
internal technological movements of palettes (if necessary).
Picking area
Here goods are picked according to customers’ orders. These technological operations are carried out:
control weighing of goods that come from the above areas;
selection of boxes with goods and customer labeling attached to boxes;
placement of selected boxes on palettes and customer labeling attached to palettes.
Packing and shipping area
This area is intended for packing and loading of goods into vehicles for subsequent delivery to customers. The technological operations that are carried out here are:
control weighing of goods coming from the picking area;
placing palettes with goods at the warehouse gates;
loading palettes into vehicles.
If your enterprise has a smaller turnover, you can combine the areas for receiving and picking goods. The safety of goods must be ensured in all areas.
The packer’s workplace may be divided into three parts: a place at the conveyor, a work table for packing goods into the boxes, and space for empty boxes when folded.
One more area that is not mandatory yet important for a warehouse is the office space. Typically, such an area is intended for working with documents and information systems, but it may also include a dining or break room, a conference room, and a locker room. Sometimes, if possible, such office spaces are located outside the warehouse—this protects employees from warehouse noise and allows them to work more efficiently. The size of this space often depends on the number of people working there.
The Importance of Clear Labeling and Signage
Clear labelingis a key point, especially if your warehouse is small. It simplifies order processing, packaging, and shipping of goods, and it also helps maintain order in the warehouse. Product labeling includes a logo (indicating that the product belongs to your company), the end-to-end number (examples include the date of receipt or a unique product number), and a barcode.
There are several inexpensive ways to label goods:
Label printer is a widely used method. This way, information about a product is applied to a sticker and glued directly to the product. The benefits of this method are that stickers can be applied to absolutely any surface, and new models of such printers even allow you to apply signs or logos.
Laser markers are not so universal, but they are also very useful. They allow for the application of information on metal, plastic, and glass surfaces. The benefit of this method is that it is economical, as no consumables are needed.
A drop jet marking machine will be an excellent choice if the storage conditions of the goods are not ideal. This labeling is quite durable and is suitable even for goods that are stored outside.
Markem-Imaje 4500, Markoprint X1JET
Labeling and signing goods in the warehouse will prevent confusion when moving goods, in cases of theft, and difficulties with reflecting objective data in electronic form.
Optimize Storage Solutions
The correct goods storage system in the warehouse is crucial for your company to make a profit. If this system is chosen correctly, taking into account the types of goods and the dimensions of the warehouse, then there will be no need for you to hire a large number of employees. Accordingly, money that you would spend on paying salaries may be used for additional business operations. There are several types of systems for storing goods in small warehouses, and below we share details about the most widespread ones.
Shelving vs. Racking vs. Bin Systems
Shelving is one of the most effective methods, since this way the goods are organized and the space is engaged to the maximum. This storage system keeps goods within easy reach, making work smoother for warehouse operators and enhancing overall productivity. You can also place goods depending on how they are to be stored, thus significantly lessening the risk of damage. When storing goods on shelves, the resulting inventory process is fast and not complicated; differences in data are identified quickly, and the chances of lost goods are close to zero. However, you must keep in mind that this system is not suitable for heavy goods, while it is rather suitable for light and small items.
Racking is a special system created for storing heavy goods; these are multi-tiered structures for storing a variety of goods and materials. There are several types of such racks for warehouses depending on specific needs.
Palette racks are used to store goods on palettes. Their benefits are that they are quite high (up to 14 meters), and their stands are attached to the floor. As a result, they can withstand heavy loads.
Mobile racks are systems for storing that allow access to all rack cells, and they can be moved by using a control panel.
Mezzanine racks are metal racks that are located on different tiers; they also have floor panels. Usually, the tiers are connected by stairs.
Cantilever racks are great for storing long items. They may be single- or double-sided, depending on where they are located. The system is a collapsible structure consisting of a support, stands, and a console.
The bin system is perfect for storing small similar items. The system helps to manage inventory efficiently, as it is arranged in exact spaces. It would be great to label bins, as this extra step will better the organization’s process even more.
Vertical Storage
Efficient usage of warehouse space has many significant benefits. By utilizing the entire space, the need for additional space is reduced, inventory management is improved, and associated costs are minimized. It also simplifies the implementation of automation and promotes scalability, allowing businesses to adapt to changing requirements without immediately expanding their territory.
A vertical system for storing goods in the warehouse is an ideal solution for warehouses with a small area as it maximizes space in a small warehouse. In this case, the height of a room is used as efficiently as possible while the floor area is occupied to a minimum. The aforementioned mezzanine racks perform this task easily. They increase warehouse capacity and storage density of goods.
How to Store Different Types of Goods Efficiently
Storing goods is not as simple as it might seem at first glance; there are many nuances. Storage management depends on the type of goods (perishable or not), their size, and the presence of special storage requirements.
Heavy vs. light items
If items are heavy or bulky, they should be placed closer to the exit and order-picking area. It is also important that heavy goods are placed no higher than waist level. Thus, the likelihood of injury or damage to goods will be minimized.
For small and light items, it is better to store them in lower bins or containers, since they usually need to be selected manually.
Frequently vs. rarely accessed items
To correctly prioritize when placing goods in a warehouse, many companies use ABC analysis. It involves dividing inventory into three categories according to how frequently they are accessed, where A is the most frequently accessed items, and C is the most rarely accessed items. ABC analysis makes it possible to rank the range of goods in the warehouse according to various parameters. The drawback of this analysis is that it does not consider the introduction of new products and seasonal demand, and such products may sometimes have low sales volume. In order to ensure accuracy, you will need to regularly conduct ABC analysis.
Organize Inventory by Accessibility
The main consideration with storing inventory in the warehouse is the convenience of its further accessibility and use. One of the most useful tips is to place goods by priority: the most necessary goods should be stored near the aisle, and the rarely needed ones should be stored in the back of the warehouse. On the top shelves, it is better to store the goods that are needed extremely rarely, while goods that are always in great demand should be easily accessible
Implementing the FIFO method
The FIFO (“First In, First Out”) method ensures smooth inventory turnover. It means that goods are written off in the order that they are received at the warehouse. This method accurately reflects the cost of purchasing goods, even if it is increased later.
The huge benefits of the FIFO method are the reduction of obsolete inventory, increased customer satisfaction, and reduced costs for warehouse logistics. However, this method is not ideal. Its disadvantages include the need for accurate accounting of goods and the likelihood of higher taxes. Also, properly organize the warehouse space is crucial. For example, goods that arrived a long time ago should be placed closer to the shipping area.
Grouping Similar Goods and Using Bins and Containers
Grouping similar goods involves their distribution into groups according to certain characteristics. This method helps to use your space economically, quickly manage inventory quickly, and reduce clutter in your warehouse.
Different containers and bins are a perfect option, whether storing small items on racks or on the floor. With a wide range of sizes to choose from, you will fill the space as tightly as possible and customize any depth or shape for all types of small items. These steps will speed up the process of finding each product and optimize your warehouse.
Streamline Receiving and Shipping Areas
An orderly and clean warehouse is one of the requirements for efficiency and safety. Cleanliness in a warehouse is important not only because it gives the warehouse a neater appearance but it also maintains the company’s positive image. There are strict standards for storing goods and they must be followed, especially when it comes to receiving and shipping areas. These areas must always be clean and well-organized to ensure fast processing and avoid errors when issuing goods.
Loading and unloading processes are extremely important stages in warehouse operation. Such processes should be planned in ways that take as little time as possible, while clean pathways play the most significant role in directly influencing operational speed. To keep the pathways clean, simply put all the goods in their places at once.
Quick access to packing materials and shipping labels must be provided, as it influences the quality of the services and customer satisfaction. Packing materials should always be at hand, as this will save time and speed up the packing process. The shipping label plays a crucial role in the shipping procedure. It contains information about the contents of the package, its characteristics, and handling rules during transportation. The shipping label improves efficiency and safety while reducing risks of damage and loss.
Even though your goods are of high quality, sometimes the customer may return them, and their reasons may be different each time. For such situations, it is mandatory to have space in the warehouse for returned goods; this will prevent clutter and confusion. This space may also be used for damaged items.
Use Appropriate Equipment
Warehouse equipment is critical to success; it makes warehouse operations more efficient and helps to properly organize important processes in the enterprise.
Palette Jacks and Hand Trucks
Palette jacks are equipped with two forks that go under each palette; they greatly facilitate the transportation of heavy goods that are placed on the palettes. Hand trucks also serve to make transporting heavy goods easier; they consist of a footrest, handle, and a metal frame. Unlike jacks, they do not use hydraulic action and are suitable for small-sized goods.
Ladders and Step Stools
When goods are stored vertically, the warehouse must have ladders and step stools, as they greatly simplify access and speed up the work process. Most step stools have handrails and wheels, and to work at the upper level, the worker climbs onto a platform with a guardrail, which significantly reduces the risk of falling or injury. Ladders may be folding or not, depending on the purpose of their use. The huge advantage of this type of equipment is that it can be moved to any point in the warehouse and the height may be increased arbitrarily, which makes it possible to get close and convenient to goods at any height.
Foldable Tables and Mobile Workstations
The MAX BE Mobile Workstation
This equipment is a must-have in a small warehouse. They save a lot of space and are worth investing in. Foldable tables are easy to install and can be quickly moved to any location in the warehouse. Also, they do not require much space for storage. They will be an excellent choice for the goods packaging area. Mobile workstations are a great tool for reducing errors, as they speed up inventory processing and improve work efficiency.
You will definitely need to invest in warehouse equipment; if selected correctly, it will ensure safe and productive work.
Implement a Labeling and Signage System
As you already understand, warehouse facility management is quite difficult, especially at the beginning, when not all processes have been established and many different questions arise. To stay on top of everything, you must first implement a labeling system: All goods that enter the warehouse must be marked.
Two main functions of labeling are information and identification. The first is one of the means of transmitting information about the item. As a rule, this data coincides with the data in the product’s accompanying documentation. The second function is also very important, since it provides the ability to track goods at all stages. There are several ways to create an effective labeling system.
Using barcodes and color codes for different product categories
Barcoding makes both large and small warehouses alike more efficient and responsive; it allows you to reduce costs and eliminate the chaos that is sure to arise without such a system. Its principle is quite simple: Each storage location in a warehouse must be assigned a unique code. This label must be affixed to each rack’s beam. The information can be read by using a PDT scanner, which transmits data about the product to the inventory management system (such as Odoo ERP).
Color coding saves a lot of time when looking for specific goods. If it is clear, it significantly reduces the risk of finding the wrong product or putting it in the wrong place. Such encoding speeds up order processing and increases overall productivity by several times.
Clearly marking zones, aisles, and storage bins
Color coding improves warehouse logistics. Visualization of zones and aisle markings helps workers quickly navigate the site and reduces the risk of errors. This, in turn, increases productivity and reduces operating time. Setting up zones can be done by using paint or adhesive tape.
A benefit of marking aisles, working areas, and storage bins is that during intra-warehouse transportation, the goods reach their exact destinations along the designated route. Conventional signs show how to properly handle a specific product.
Signal marking of hazardous areas is extremely important to maintain workers’ safety and avoid accidents; this is done with special wear-resistant paints.
Conclusion: Setting Up for Future Growth
Organizing a medium-sized or small warehouse is a very responsible task, and it requires work on all operations, as well as automation of routine processes. For your warehouse to work smoothly and be organized, you need to remember the following important points:
Be sure to divide the space into zones based on inventory turnover.
Implement a product labeling system as early as possible to prevent errors.
Store large and heavy items closer to the shipping area.
Make the most of your space with vertical storage.
Keep the warehouse clean.
Purchase or rent decent equipment.
Mark warehouse zones to simplify logistics.
When our business develops and grows, you will need to update and maintain your warehouse layout. When the amount of inventory increases enough, it will be necessary to change the zoning of the space. For example, you may need to separate your receiving and shipping zones if they had been grouped together before. Be ready for such changes, as they mean that you are doing everything right.
As you can see, improving productivity and efficiency does not mean that you must change everything. It will be enough to start with small steps that will definitely lead you to great success. The main thing is to never stop improving and learning new ways to increase your profits. By introducing changes step by step, it will be much easier to get used to new conditions, and as a result, maintain a well-organized warehouse.
Once the physical setup of your warehouse is optimized, the next step is to implement software to streamline processes such as inventory management, order tracking, and restocking. For example, Odoo ERP and the Ventor PRO app are great solutions for warehouse management. Maximizing space in a small warehouse is not enough to ensure that all processes work perfectly. Warehouse management systems, like Odoo, will further enhance organization and automation. Such a system will simplify the work at all stages: from the receiving of goods to the shipping and their movement throughout the warehouse. Process automation is a crucial step in organizing a warehouse, so you should learn as much about it as possible.
About this blog
We invite you to contact us for more information. Our customers have benefited greatly from the customized Odoo implementations we provide, especially those with specific warehouse optimizations that our customers need. We also have completely customizable, ready-made solutions for all warehouse operations in Odoo. Reach out to us and let us know what you need, so you can try our products to successfully organize your warehouse.
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Data Matrix codes make a huge impact in situations when not much space is available and are useful within various sectors. Their peculiarity is that a considerable amount of information is located in a rather small space. Such codes are very often used in logistics and manufacturing, as they perfectly encode numeric data as well as text.
Data Matrix codes are essential for business. After such a code is scanned, the buyer sees the path of their item from the producer to the shop, and the number of counterfeit goods is significantly reduced.
If you have ever been interested in business topics, you have probably heard about Odoo—a package of business applications that are fully integrated with each other. This system completely covers all aspects of your company, including coding goods with Data Matrix codes. When you simply scan the code, Odoo immediately distinguishes the correct product and inserts its batch number and best-before date into the fields.
Data Matrix codes significantly simplify many business processes and become a key constituent of modernized companies. Therefore, you should also be aware of modern product coding in order to achieve success and overtake your competitors. Read on and you will discover plenty of useful information!
Data Matrix Codes: What Are They?
This is a two-dimensional matrix barcode that consists of black and white cells.
As a rule, it is arranged in the form of a square, but it may also be rectangular. Data Matrix code uses the lower structure: on the left and bottom it is bounded by solid lines that form an “L”. Such a code may accommodate a maximum of 2335 alphanumeric symbols; its visual extent may be 10×10 pixels, and this property provides a huge advantage.
Traditional Barcodes vs. Data Matrix Codes
Traditional barcodes are 1D (one dimensional), and they are presented in the form of a rectangle that is comprised of parallel black stripes and white spaces, which may have different widths. The most widespread type of a traditional barcode is EAN, which is composed of 13 numeric symbols, containing a country code. EAN barcodes, in comparison to Data Matrix ones, accommodate significantly less data and comprise only basic information, which is their drawback. Traditional barcodes are actively used in asset tracking, healthcare, and logistics.
QR Codes vs. Data Matrix Codes
QR codes are two-dimensional codes (2D), as well as Data Matrix ones. Normally, they look like squares with black and white cells and have a characteristic arrangement of three large squares in three corners. QR codes are able to reserve a lot of data (a maximum of 4296 alphanumeric symbols), which is why they are perfect for connecting URLs, text, and data. In contrast to Data Matrix codes, QR ones are not compact enough, and this often becomes their drawback, making them unsuitable for encrypting small goods.
There are benefits and drawbacks to these types of barcodes, but each are effective in their own ways. Which one to choose depends only on your purpose. To come to an ideal decision for your production needs, you will want to consider:
the data specification (QR codes will be great for encoding URLs, whereas Data Matrix codes will be suitable for compact data storage)
the capacity that is allocated for the code (when it is small, the choice should definitely be on the side of Data Matrix codes)
spheres of application (QR codes are more common in marketing, entertainment, or goods packaging, and Data Matrix codes are actively used in manufacturing and healthcare)
Aztec Codes vs. Data Matrix Codes
The Aztec code is a 2D barcode and is shaped as a square that contains a matrix of square parts. In the center of this matrix is a bullseye, which, in turn, consists of concentric squares. It may contain a maximum of 3067 alphanumeric symbols and is actively used for encoding numbers, text, and binary data.
Data Matrix codes exceed Aztec codes with reference to coding efficiency when there are more than 298 symbols in the text.
Data Matrix Codes: Key Features and Benefits
High data volume: Easily encode a large quantity of symbols in a really small space, which is crucial for small-sized items.
Economy of space: Use up less space, as these codes have a high data concentration. Moreover, sometimes Data Matrix codes are so tiny that they may be noticed only when looking closely. In view of the fact that these codes are compact, they are quite economical: less ink is wasted and smaller labels can be used.
Correction of errors: Data Matrix codes are quite fault-tolerant as they provide automatic error correction up to 30%. Just imagine, that if ⅓ of the code is corrupted, you will still be able to read it. A huge benefit of such codes is their readability, which is possible with a contrast of only 20%. As a consequence, some manufacturers allow themselves to experiment a little with colors and enrich packaging design.
How Do Data Matrix Codes Work?
You have probably at least once wondered how Data Matrix codes work. In fact, the process is not so simple, and complex coding is used here. Code characters are composed of modules that are located within the boundaries of the search pattern. The data areas that make up a symbol have modules in the form of a periodic array. Interestingly enough, there are no standards for the form of the module, so they may be either square or round.
The latest variant of the Data Matrix codes, ECC 200, uses Reed-Solomon codes to prevent errors or restore erased information. The majority of characters are square, and their size fluctuates from 10×10 to 144×144 modules.
Scanning barcodes is necessary at different stages of the logistics network, for example, during receiving or sale. Two-dimensional scanners are suitable for reading Data Matrix codes.
They are capable of recognizing 2D encoding and transmitting data to the online cash register. Fortunately, many modern scanners have already been created for such codes. They recognize a code at a distance of 10–20 cm and have minimal contrast, high reading speed, and a broad scanning angle.
These codes are actively used in many different spheres, and Data Matrix code examples are widespread in retail, manufacturing, and logistics. However, they are most useful and widespread in the field of pharmaceuticals.
As a rule, medicine packages are quite small, and other types of barcodes may simply not fit on them, while up to 2 KB of information may be entered into the Data Matrix code, saving much space in the packaging. Moreover, such codes were introduced in the medical field in order to protect medicinal products from falsification. The labeling of medical drugs includes the name of the product and dosage, serial number of the product, batch number, product code, and the drug’s shelf life.
The Place of Data Matrix Codes in Business
Modern businesses are increasingly utilizing Data Matrix codes and are gaining huge benefits from this: The codes are economical, but at the same time they contain all the important information.
You may be surprised, but such codes are actively used even in the banking sphere. They are applied to payment documents in order to later enter the information into their database. Corporations that manufacture electronic elements, such as personal computers or microprocessors, also benefit from Data Matrix codes, as most often such products are tiny in size while encoded information is still required.
A huge benefit of Data Matrix codes is that a unique code is issued for each unit, thus eliminating all inaccuracies. Another reason why modern businesses choose these codes is their ease of use. They can be read at different angles as well as in mirror form.
Many companies use these codes as their business card. For example, Data Matrix codes are often seen the entrances to restaurants, shops, and even hotels. As a rule, they encode the name of the establishment, telephone number, and sometimes the website address. Other examples of Data Matrix code usage in real life include clothing and footwear labels, cigarette packaging, cosmetics, and food products. Because of such widespread usage, Data Matrix codes are much closer to you than you might first think!
How Odoo Supports Data Matrix Codes
Odoo is a system used by a great number of various modern companies as it easily covers all their needs. By the way, barcodes are not the exception. They help to significantly speed up processing for many goods. The Odoo system assists in automatically generating barcodes, along with downloading them from other systems.
Data Matrix codes considerably simplify and accelerate the identification of goods at almost all stages of processing. For example, Odoo Inventory supports these codes, and then inventory processes are much smoother and more automated, which makes for well-managed warehouse activities. The process is simple: scan the code and see all the details about the item; no need for seeking it out manually.
Data Matrix in Odoo and Ventor PRO. If you’re using GS1 in your Data Matrix codes, make sure to enable GS1 support in the Ventor PRO app configurations.
Also, operations at the manufacturing stage, as well as at the retail module, are more fluid due to the fact that Odoo supports Data Matrix codes. As mentioned before, each product has an individual code, and retailers can watch the entire journey of a particular product while making sure that it is original and meets all standards.
If you want to start using Data Matrix codes in Odoo, you will need to set up barcode readers. This process is easy and doesn’t require much time. Three types of barcode scanners exist in the Odoo system, and you need to choose the most suitable one.
USB scanner
This type is an ideal option for scanning goods on the computer. All you have to do is to connect it to your computer.
Bluetooth scanner
This type allows you to move freely throughout the room and scan the desired goods. You simply connect this scanner to a mobile phone or a tablet.
Mobile scanner
This type is considered to be most convenient and has a wide variety of models. Used through a computer with a barcode scanner in it, this is a perfect option for heavy use.
It is highly important to note that with USB scanner usage, the scanner keyboard layout must match with the layout of your operating system; otherwise, there is a risk that the characters will not be translated correctly.
Practical Example: Implementing Data Matrix Code in Odoo
Implementing Data Matrix code in Odoo will give your business many benefits, but it is important to do it correctly. Below, we are sharing a step-by-step guide on creating and managing these codes.
Step 1. Open “Inventory” Step 2. Go to “Configurations” Step 3. Open “Settings” Step 4. Click “Operations” and then “Barcodes scanner”. Step 5. Click “Save” and then return to the previous tab to click “Configure products barcodes”
By the way, you should be highly attentive to adding the code to the item itself, but not to the template—otherwise, differentiating between them will be impossible.
Remember that to read the code correctly, the default nomenclature must usually be “GS1”. In “General Settings”, the Developer mode needs to be activated. Then open “Configurations” and go to “Barcode Nomenclatures”. You will be able to open the list of rules after you click “Default GS1 Nomenclature”. Keep in mind that the rules can be modified or added, depending on how the data is encoded on the barcode. The most useful rules in GS1 Nomenclature include:
Rule Name
Type
GS1 Content – TypContent – Type
GTIN
Unit Product
Numeric Identifier
Expiry
Expiration Date
Date
Batch
Lot
Alpha-Numeric Name
Serial Number
Lot
Alpha-Numeric Name
Data Matrix in Odoo: Product Tracking
Remember that in the Odoo system, there are two main ways to monitor products: by using serial numbers or lots. As a rule, lots display a certain batch of an item that was received, is still stored, or was delivered from a warehouse. Serial numbers exclusively differentiate the exact product from other items.
Advantages of Using Data Matrix Codes in Odoo
This ERP system is a wonderful key to a profitable business in general; it helps to run all the business processes efficiently and significantly increases a company’s profit. In this part, we will focus on the key advantages of using Data Matrix codes in Odoo and prove that they are really worth implementing.
Improved Traceability
As we already mentioned, this encoding system allows for the ability to seamlessly trace the entire path of the product from the moment of its production to its final sale. For better traceability, the Odoo system allows for independently grouping items by serial numbers or lots. The first step is to reset all the default filters by clicking on the search field in the top right corner of the screen. Then, open “Group By” and choose “Add Custom Group”, and you will see a mini pop-down menu—this is exactly what you need. Next, choose “Lot/Serial number” and “Apply”, and you are all done!
Enhanced Inventory Management
Implementing Data Matrix codes greatly speeds up the identification of goods at the Inventory stage and beyond. The Odoo system allows for automatic barcode generation and for transferring existing codes from other systems. This makes inventory management better and easier, as all necessary product information is seen immediately by simply reading its unique Data Matrix code.
Error Reduction in the Scanning Process
The format of these codes is standardized; thus, they may be read easily by barcode scanners. The Odoo system uses GS1 barcodes for items identification and workflow automations, as are useful for receiving, packing, and shipping. Each code contains all important item data and considerably reduces errors.
Challenges and Limitations
Implementing a Data Matrix in Odoo is a complex process, and sometimes some problems may occur. The point is that the barcode must be formed in accordance with clear requirements. If some errors were made during the code-generating process, you will definitely see information about them on your screen as soon as you complete the scanning process. The most widespread errors may be as follows:
Insufficient data in the scanned code
Accidental use of another barcode instead of the Data Matrix code
A GS symbol instead of FNC1 at the beginning
Sometimes it happens that everything is fine with the code, but the scanner doesn’t read it. To avoid such situations, you should study in detail the types of scanners that are designed for such codes.
But, of course, there are also great solutions to the implementation problems. First of all, in order for process management to be fast and problem-free, employees must know how to use the Odoo system and Data Matrix codes. When training employees, it is important that they know the benefits and purposes of implementing codes. You also need to provide them with a detailed training plan, so they understand the main stages and full scope of the new material. Remember, conducting assessments before and after training is crucial in order to monitor the improvement of employees’ knowledge and skills in the field of Data Matrix codes in Odoo.
There are many barcode scanners available, and each one has advantages for specific use cases. To read barcodes in Data Matrix format, you will need a classic scanner with the technical ability to recognize two-dimensional codes.
Conclusion
As you can see, Data Matrix codes are a great option for any type of goods, and nearly every successful company uses them. Proof of this may be the huge list of advantages of this type of coding, despite the fact that it is only gaining popularity.
One of the most important features of Data Matrix codes is the ability to read information even if up to 30% of the code is damaged. In addition, such codes take up little space and can fit even on the smallest packages, making them universal. They are used in almost all areas of activity from advertising and industry to entertainment. In everyday life, you can most often find Data Matrix codes on medicines, shoes, fur, or tobacco products.
Data Matrix code usage in business is becoming extremely widespread, as these codes save not only space but also a company’s money. Additionally, text encoded in this type of coding may be also include a web page, email address, SMS, or phone number.
These codes are supported by the Odoo system, and this is great news! Odoo ERP is a program solution for businesses that have different modules integrated into each other. As an ideal solution for companies, all business processes can be gathered in one place.
Having studied in more detail the features and properties of the codes, we can confidently say that these are the codes of the future. They fit a large amount of information into a very small area, and this is what modern businesses need. Moreover, in some countries, Data Matrix codes have already been announced as mandatory, so it doesn’t look as though they will become less popular anytime soon!
Manage your Data Matrix codes in Odoo using a barcode scanner
At VentorTech, we are dedicated to empowering your business with the highest quality tools and services that optimize operations and drive success. Since 2015, we have maintained consistent pricing, but to continue delivering the quality and innovation you have come to expect, we will be updating our pricing policy starting January 1, 2025.
Here’s what’s changing:
Single License Price: €149
Bulk Discounts: Available for multi-license purchases
What Does This Mean for You?
This change applies only to new purchases.
Current licenses remain unaffected—your existing pricing stays the same.
All our current customers and those who will make purchases in 2024 will receive a 30% discount coupon for a one-time purchase in 2025. If you haven’t received your coupon, please contact us at support@ventor.tech, and we’ll ensure you get it!
Thank you for being a valued part of the VentorTech community. We’re excited to continue supporting your growth and success in the year ahead!
Quality control in warehouses is crucial, especially during goods receiving. However, traditional methods often come with frustrating challenges:
Inspections typically happen after items arrive
Issues discovered late lead to: 📦 Repacking 👷♂️ Rework ⏳ Wasted time 📈 Increased risk of errors ⚠️
Today, we’re diving into Ventor PRO’s Odoo Quality Check feature. This isn’t your typical quality control — we’ll show you how Ventor PRO makes quality checks seamless, integrating them directly into your receiving process as an example of real-time quality control. And the best part?This feature extends to all warehouse operations, including receipt, delivery, returns, and more. Let’s get started!
Odoo Quality Check Demo
Simplified receiving process and easy-to-follow quality check types. When goods arrive, Ventor PRO guides the storekeeper through each item, flagging those that need quality checks. This proactive approach ensures that any issues are identified and addressed in real-time, keeping your operations smooth and efficient. Ventor PRO’s quality checks are designed for ease and adaptability, meeting a variety of needs for mobile scanning in the warehouse:
Take a Picture Odoo Quality Check
Steps: Click “ADD PICTURE” → Select “CAMERA” → Take a photo → Apply → Add an internal note (if needed) → Validate. Use Case:Ideal for visual inspections, ensuring that items meet appearance standards.
You can find your photos in Odoo by navigating to the Odoo Quality module → Quality Control menu → Quality Checks.
Measure Size Odoo Quality Check
Steps: Click “APPLY QUANTITY” → Enter measurement → Adjust if needed → Add a note if necessary → Validate. Use Case: Perfect for items where size accuracy is crucial.
Pass – Fail Odoo Quality Check
Steps:Add a note if needed → Select “Fail” or “Pass” → Validate. Use Case: Useful for simple pass/fail evaluations, providing a quick way to identify unacceptable items.
Measure Weight Odoo Quality Check
Steps: Record the weight in the note field → Validate. Use Case: Ensures that items meet weight specifications, especially important for bulk products.
Ventor PRO stands out with its real-time, integrated quality checks and seamless integration with Odoo, fitting smoothly into your existing workflows:
Quality checks happen as items are received
Specific items can be pre-designated for inspection
Operations continue smoothly, with no interruption to the workflow
This all-in-one approach means fewer delays, more accurate inspections, and a streamlined receiving process.
Ventor PRO’s Quality Check feature is here to help drive warehouse operations optimization. With real-time inspections and seamless integration, elevate your Odoo ERP quality assurance to new levels of efficiency.
If you’re unsure if Odoo ERP is the right fit, we offer personalized consultationsto help you make the best choice.
Every day we receive a dozen emails with different questions, requests, and wishes. Thank you for being actively involved in our project! We decided to collect all frequently asked questions in one place. Let’s go! Continue reading Ventor App FAQ
If you manage large inventory volumes, want to reduce manual counting errors, have a complex warehouse setup, or need precise tracking for high-value items, RFID technology could be a perfect fit. RFID excels in industries like retail, manufacturing, logistics, healthcare, and automotive. Not sure? We’re here to help!
Our Ventor PRO RFID solution is fully compatible with Odoo 15 and newer versions, helping you stay ready for the next generation of inventory management.
Watch the Full Demo:
Odoo RFID demo
With the Ventor PRO Android mobile app, which supports RFID technology, you can receive large shipments and register them in Odoo within seconds, as well as perform inventory adjustments in just minutes.
Supported operations
Odoo receiving using RFID:
Items are pre-tagged with RFID by the supplier
Using the Ventor PRO app, navigate to the RFID menu and select the Transfer option
Scan the shipment document (Odoo purchase or receiving order)
With a single RFID scan, all items in the shipment are instantly recognized and displayed
Click the Validate button and the entire shipment is registered in Odoo
The beauty of this solution is its scalability. Whether handling 6 items or 600, a single scan does it all. It’s fast, easy, and incredibly efficient!
Odoo Inventory Adjustments using RFID:
Go to the RFID menu in the Ventor PRO app and select Inventory adjustments
Scan the location you want to adjust
The app displays all items initially recorded at that location
Perform a single RFID scan of the area
Ventor instantly recognizes all items and highlights any discrepancies
Review and adjust as needed, then click “Apply all” to validate the inventory adjustment
This process removes the need for manual counting and saves significant time. For example, you can perform daily inventory adjustments across all warehouse facilities rather than just once a year, leading to a much more accurate stock count.
Please note that your goods will need RFID tags. While these tags are relatively affordable (starting from around 10 cents each), the cost can add up significantly for large volumes. It’s essential to carefully analyze the business case to ensure a worthwhile investment before implementing RFID.
Recheck packed shipments using an RFID scanner:
We’re working on a new feature for RFID scanners: Odoo Order Recheck. This will enable you to quickly verify that all items in a packed order match the delivery slip before leaving the warehouse, reducing shipment errors and minimizing return costs.
Every business has unique needs, and our team of experts is ready to assess your specific case to determine if (and how) RFID technology can enhance your operations. We’ll guide you through the potential ROI and provide customized support for Odoo implementation. Complete this survey to get started!
