Tag: Odoo Inventory

Why Hiring More Staff Won’t Save Your Growing Warehouse: Scaling Through ERP and Mobile WMS

Business growth sounds tempting, but it always brings a new set of hurdles to the floor. When a retail or manufacturing business starts to grow by leaps and bounds, the warehouse is the first to feel the strain. Whether a promising startup or an established local business, chaos blends into the background, often coming to a head when sales volumes outpace expectations.  

There is a detrimental belief that if the warehouse can’t cope with the flow of orders, hiring more staff is a great way out. This approach is a common misjudgment, leading to eroding profit margins and reaching a bottleneck when it is least desirable. At a certain point, warehouse expansion unavoidably ceases to be a staffing issue; instead, process architecture becomes the name of the game. 

1. How Warehouse Requirements Change as the Business Expands 

As a corporation scales up, the load placed on warehouse logistics gains serious traction. When revenue and shipment volumes increase threefold or fivefold, operational complexity grows at an exponential rate due to the compounding effect of multiple factors: 

  • Order Volume: Overloads receiving, picking, and shipping zones.
  • Nomenclature (SKU Count): Complicates storage layout, item location, and batch tracking.
  • Warehouse Footprint: Expanding warehouse space means putting in serious miles for the staff (“foot traffic”).
  • Headcount: Necessitates a strict division of responsibilities and systemic oversight.
  • Client Expectations & SLAs: In a market dominated by same-day shipping and pinpoint accuracy, close-to-perfect performance is a non-negotiable for customer experience. 

Live-case scenario: A micro-warehouse processing 30 orders a day with an inventory of 150 SKUs runs like clockwork based on the “institutional memory” of two seasoned warehouse professionals. Both of them know the warehouse like the back of their hand, operating completely by guesswork and instinct. Yet, despite their expertise, once the workload hits 300 orders a day and the catalog expands to 2,500 SKUs, manual management completely goes out the window. A novice member of staff will lose up to 15 minutes of downtime searching high and low for a single item, picker paths will intersect like a maze, and packing operations will grind to a halt. 

At a volume of 3,000 orders per day—and with the absence of strictly regulated processes—the warehouse growth goes completely off the rails, where chaotic inventory mix-ups bring the sales department to a standstill.

2. Why Hiring More Staff Is Dead on Arrival 

Faced with order-picking delays, management frequently resorts to a naive solution: Take more staff on board. Unfortunately, overhiring within an unoptimized warehouse instantaneously triggers the Law of Diminishing Returns: 

  • Skyrocketing direct and indirect labor costs: Basic wages are just the tip of the iceberg; companies quickly face a steep incline in secondary expenses, as the overhead for taxes, uniforms, recruitment, administration, and infrastructure begin to eat into their bottom line.
  • Lengthy and high-cost intake process: Ramping up a new hire takes approximately 2 to 4 weeks, as they need first to familiarize themselves with product locations and adapt to unspoken warehouse rules. 
  • Dilution of accountability: The more people bumping into each other across the mezzanine, the harder it becomes to identify who is responsible for an error. 
  • Warehouse efficiency loss: As numbers go higher, employees start getting in each other’s way in narrow aisles and at loading docks. When floor-space density intensifies, individual picking efficiency takes a serious hit, reducing the number of units processed per hour.

All the points mentioned above support a single truth: Expanding headcount without optimizing workflows will not scale the business and may actually worsen the situation, which then takes a heavy toll on warehouse operations.

Before opening new requisitions, management must carefully analyze the root cause of the bottleneck: Is it truly an absolute lack of personnel, or are poorly organized processes and manual management dragging the team down? If the foundation is broken, adding more staff simply multiplies the chaos and dilutes operational efficiency.

3. Why Speed ​​and Accuracy Become a Make-or-Break Factor 

At low volumes, inventory mix-ups or shipping delays are mere inconveniences that can be smoothed over with a phone call from a manager. At a scale of thousands of operations, the price of a single mistake can push the company over the edge. Let’s take the cost breakdown of a single fulfillment error in the US market (using a $50 product as an example):

  • Direct costs: Return shipping of the incorrect item ($10) + re-shipping the correct product ($10).
  • Processing costs: Customer support time, re-receiving, inspection, and repackaging ($15).
  • Under-the-radar costs: The risk of losing customer LTV (lifetime value) and inventory discrepancy risks. 

On adding up these numbers, it becomes clear that if a net profit margin is 10%, a single $35 execution error consumes the net profit earned from 7 successful shipments. If the number of mistakes gets higher, it triggers a domino effect, leading to out-of-stock situations—where the company sells items out of the warehouse—or to capital being tied up in excess inventory (i.e., overstock). Marketplace penalties for SLA violations and negative reviews deal a final blow to the venture’s market position. 

4. ERP as a Linchpin of Warehouse Operations 

To get back on track, a booming company requires a unified framework, known as an enterprise resource planning system (ERP). Information contained within is often accepted as a single source of truth, producing credible metrics for all company departments. 

A cutting-edge ERP integrates key functional areas, allowing the entire ecosystem to hit all the right marks:

  • Inventory: The system provides end-to-end tracking of stock levels and locations, so managers can properly navigate the warehouse.
  • Purchasing: Requirement calculations and supplier orders become streamlined, allowing procurement to achieve complete warehouse visibility. 
  • Sales: The system ensures uninterrupted product reservation, helping sales teams process incoming orders without a hitch.
  • Manufacturing & Replenishment: Production planning and picking zone replenishment start operating seamlessly, running like clockwork.
  • Accounting & Reporting: Financial valuation and actual cost calculations get perfected, keeping clear analytics on expenditures.

Odoo ERP serves as a prime benchmark for smart, future-proof operations. Its native modular design works in unison with sales, procurement, and warehousing under one roof, bypassing the need for fragile, custom-built warehouse software.

Case Study: United Tires

United Tires, an American tire retailer, serves as a prime example of effective automation. Before their ERP system was implemented, the company’s warehouses were in chaos: Receiving new shipments and stocking merchandise could take days, and the lack of a user-friendly tool for staff hindered the growth of online sales.

Implementing Odoo ERP—combined with mobile data collection terminals and automated integration with their online store—completely metamorphosed the company’s logistics. Every incoming used tire is now scanned and processed, immediately grouped into sets, and instantly listed on online marketplaces.

As the result, arcode scanners became personal digital assistants for every warehouse worker, providing precise guidance for daily operations. This eliminated warehouse clutter and significantly accelerated order picking and shipping; revenue growth began just nine months after the project launched, propelling United Tires to the number one spot in its US market segment.

5. Why ERP Alone Is Not Enough: The Need for Mobile WMS

As a business owner, you may still get sidetracked by stunning results provided solely by ERP. We can’t help but agree that an ERP system brings distinct benefits to the table, but it is also marked by an inherent limitation: This system is tailored specifically for office-based work. Just imagine how bizarre it might seem if warehouse staff—such as stock clerks, pickers, or loaders—run back to a stationary computer each time they pick a single item. 

There are more disadvantages on the way when the ERP is the only bulletproof solution. The following actions dominate the scene when the warehouse experiences a lack of extra tools: 

  • Printing paper picking lists;
  • Making manual notes with a ballpoint pen on delivery notes;
  • Manually entering data into the ERP on clocking out or via a data entry clerk;
  • Relying on tribal knowledge and intuitive searching.

Advantageously, modern solutions exist to optimize warehouse operations and keep the company afloat. In most situations, mobile WMS (warehouse management system) is a must—a mobile application designed for use on data collection terminals (DCTs) or rugged smartphones with built-in barcode scanners.

To reveal how to make warehouse automation more visible, use a comparison table outlining both approaches below: 

Evaluation CriterionStrategy A: Headcount Growth (manual expansion)Strategy B: Process Automation (ERP for warehouse + mobile WMS)
Financial StructureHigh recurring OPEX (wages, taxes, perks); zero long-term asset accumulation.One-off CAPEX investment; creates permanent digital infrastructure and value.
Onboarding Time2 to 4 weeks per employee (memorizing layouts, products, and manual rules).1 to 2 days (guided step-by-step screen workflows on handheld terminals).
Picking Accuracy92%–95% (heavily exposed to fatigue, human oversight, and misreads).99.9% (hardware barcode validation prevents mispicks automatically).
Floor Density & TrafficIncreases aisle congestion, causing bottleneck delays in packing/shipping zones.Reduces foot traffic and boosts warehouse productivity by 30–50% via algorithmically optimized picking routes.
Inventory AuditsRequires complete cessation of operations, overtime pay, and frozen sales days.Continuous “cycle counting” on the fly without stopping daily order fulfillment. 
Operational ScalabilityLinear / negative: Costs grow proportionally or faster than order volume.Exponential: System handles peak volume spikes without equal headcount spikes.

6. Why You Should Add Mobile WMS Implementation to Your Warehouse

Incorporating a Mobile WMS is a tipping point for busy management, transforming the daily grind into clear, algorithm-driven processes: 

  • Receiving & Putaway: Stock is ingested via digital scan, with optimal storage locations suggested on-screen, guaranteeing inventory accuracy. 
  • Guided Picking: The system automatically calculates the shortest path for wave or batch picking, eliminating guesswork for staff. 
  • Barcode Validation: In the event of a picking discrepancy, the device flags an issue and blocks the move, ensuring near-perfect order accuracy. 
  • Inventory Adjustments: Managers get the opportunity to run localized spot checks under the radar, allowing them to balance stock levels without halting the entire warehouse.
  • Fast Onboarding: Step-by-step screen instructions get new hires up to speed immediately, enabling error-free picking as early as their second day.

7. System Reliability: The Power of Odoo ERP + Ventor PRO

With transactions going through the roof, a comprehensive feature set—the reliability and responsiveness of the ecosystem—is of the essence. Mobile app freezes, synchronization drops, and even a 5–10 second delay in barcode scanning response can bring the entire packing and picking line to a standstill. 

When a warehouse processes thousands of lines daily, you simply can’t afford to gamble with the clarity of warehouse operations. At this scale, the combination of Odoo ERP and Ventor PRO (mobile WMS for Odoo) is the yardstick for success. 

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Why Ventor PRO is the Ideal Choice for Odoo ERP

When powerful systems merge, there are more advantages on the horizon: 

  • Out-of-the-Box Integration With Odoo: Ventor PRO interfaces directly with Odoo WMS, cutting out the middleman and eliminating intermediate servers or third-party databases that lead to low fault tolerance. 
  • Advanced Workflow Configuration: Key warehouse operations are natively optimized for on-the-fly scanning, ensuring that your inventory management runs like clockwork.
  • High Performance: Developed specifically for industrial handheld computers, the app functions with zero latency and extends device runtime, thus eliminating data losses. Intuitive User Interface: A clean, uncluttered layout allows new hires to compress the training curve to zero and eliminate data entry errors.

8. Conclusion

Warehouse scaling does not happen overnight, and its bottlenecks represent a process architecture problem rather than a staffing issue. Trying to scale operations by simply increasing headcount is doomed to fail, as workers end up blocking each other while the company bleeds cash. 

Ready to meet the future head-on? Growing your warehouse shouldn’t result in draining your bank account. If your expansion costs are climbing faster than your revenue, and your current workflow can’t keep up, it could be time to upgrade your plan of action. Embedding Odoo warehouse management software with Ventor PRO fixes the cracks in the enterprise’s routine practices, capping expenses and clearing a smooth path for a long-term upward trajectory. 

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Recommended articles:

  1. Say ‘Yes’ to Warehouse Scaling – Without Expanding Your Footprint or Relocating
  2. How to Organize a Small or Medium Warehouse
  3. How to create a warehouse map and upload it to Odoo

Ventor Team Mode: Let Multiple Warehouse Workers Process the Same Odoo Transfer Together

Ventor Team Mode: Process Odoo Transfers Together

Warehouse operations don’t slow down because people work too slowly. They slow down because processes don’t scale.

A truck arrives with hundreds of receipt lines. A large picking order needs to be completed quickly. A stock transfer contains dozens of products and multiple units.

Yet in many Odoo warehouses, only one person can efficiently process a transfer at a time. For warehouse managers, this creates bottlenecks. For Odoo partners and integrators, this often becomes a custom development request.

This fall, VentorTech is introducing a new feature designed to solve exactly this problem: Ventor Team Mode.

With Team Mode, multiple warehouse workers can process the same transfer simultaneously in Odoo, while all barcode scans remain synchronized in real time.

No custom code. No conflicts. No missing scans.

🎥 Watch the video to see how it works: https://www.youtube.com/watch?v=qL7iNnkGQLo

The Challenge: One Transfer, Multiple Workers

In standard Odoo workflows, several workers can open the same transfer and process different lines. However, problems begin when multiple employees work on the same product line at the same time. One worker scans products. Another worker scans the same products. The system may overwrite changes, and some scans can disappear.

As warehouse volumes grow, this limitation becomes increasingly noticeable:

  • Large receipts from suppliers
  • High-volume picking operations
  • Massive internal transfers
  • Inventory adjustments involving multiple employees

At a certain point, warehouse efficiency is no longer limited by people—it’s limited by software workflows.

Want Early Access?
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Introducing Ventor Team Mode

Ventor Team Mode allows several warehouse workers to join one transfer and process it together. One employee starts a Team Mode session. Other workers connect to that session. From that moment, all barcode scans are synchronized across devices in real time.

Employees can:

  • Process different product lines
  • Work on the same product line simultaneously
  • See quantity changes instantly
  • Track how much each worker has scanned

The result is a collaborative warehouse workflow that scales naturally with your operation.

How Team Mode Works

Imagine a warehouse receipt containing:

  • 5 mugs
  • 2 boxes of pens

One warehouse employee creates a Team Mode session. Another employee joins. One person starts processing pens. The other scans mugs. Everything updates automatically. Now imagine both employees begin scanning mugs at the same time. As one worker scans products, the expected quantity updates instantly for everyone else. When the final quantity is reached, the transfer can be validated immediately.

No duplicated work.

No missing scans.

No synchronization issues.

Scale from Two Workers to Five

The same mechanism works whether:

  • Two employees process a small receipt
  • Four workers unload a truck
  • Multiple pickers handle large orders
  • A team performs inventory counts

Team Mode is designed for real warehouse scenarios where speed depends on collaboration.

Instead of splitting transfers manually or creating custom workflows, teams can work together naturally.

No Custom Development Required

Many Odoo users solve collaborative warehouse workflows through custom development.

While this works, custom code introduces additional costs:

  • Development time
  • Testing
  • Maintenance
  • Upgrade complexity

Ventor Team Mode works out of the box.

Simply update Ventor PRO and start using collaborative warehouse operations without maintaining custom modifications.

What’s Next?

Ventor Team Mode is only the beginning.

We’re already working on new collaborative warehouse features, including Push-to-Talk radio-like communication between warehouse workers

These tools are designed to make warehouse operations faster, more coordinated, and easier to manage.

Ventor Team Mode is coming this fall.

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Say ‘Yes’ to Warehouse Scaling – Without Expanding Your Footprint or Relocating

As businesses take off and diversify their product portfolio, facilities inevitably hit a hard capacity ceiling. In fact, you know that your warehouse is bursting at the seams when you see signs like cluttered receiving areas, congested aisles, and a noticeable drop in order-picking speed. If this sounds painfully familiar, then you likely also know that many organizations feel pressure to search for new premises or rent extra off-site space. 

However, statistics claim that in 80% of cases, companies can afford to stay put at their current facilities. For most thriving businesses managing rapid warehouse growth, the five-year mark at the same location can become a critical juncture. To avoid tying up capital in long-term lease commitments, squeezing more value out of your space is vital.

Below, we explore proven warehouse optimization strategies based on golden practices. 

1. Review Your Inventory With the SLOBEX Concept 

You may discover that the quickest way to free up capacity is to take a clear look at your current inventory. In an absolute majority of order fulfilment centers, a significant portion of the volume is taken by slow-moving, obsolete, or excess stock (the SLOBEX matrix), and here are those item categories:  

  • Slow-moving: Items with low sales velocity that unjustifiably sit in high-velocity zones. 
  • Obsolete: Discontinued products, written-off materials, or unsellable goods that have been parked on upper rack levels for years.
  • Excess: Surplus stock of high-velocity items ordered in excess to buffer against supply chain disruptions or forecasting errors. 

Operational result: Clearing out non-performing stock instantaneously unlocks up to 20% of your warehouse’s usable volume while drastically improving inventory accuracy. 

Real-world example: As the product line expanded, the facility ran out of primary pick slots. No more installing new racking—an inventory audit was conducted instead. In this case, eliminating obsolete stock freed up picking slots without capital investment. 

A Real Ventor PRO Customer’s Warehouse

2. Give Your Storage System a Decent Reboot 

Many companies evaluate warehouse efficiency solely based on floor area, overlooking volume (i.e., the “storage cube”). This creates wasted vertical clearance above stored goods—a phenomenon known in the industry as ‘honeycombing.’ This occurs when rack beam heights are fixed for a single standard dimension, yet pallets of varying heights arrive at the warehouse.

Solutions may include:

  • Adjusting beam heights: Grouping pallets by height and repositioning beams to match actual load dimensions, allowing for extra storage. 
  • High-density systems (Drive-In, Flow Racks): For large batches of uniform goods, deploying drive-in racks or gravity flow racks can help to compress your storage footprint. 
  • Vertical Lift Modules (VLMs) and carousels: Automated vertical storage systems—like carousels and VLMs—condense small-item inventory into a minimal footprint while bringing SKUs straight to the operator.
  • Mezzanine structures: In facilities with ample clear height, installing structural mezzanines unlocks valuable vertical volume for manual parts picking. 
VLM Warehouse in Odoo

3. Conduct an In-Depth Analysis of Warehouse Automation

True space optimization extends beyond rack geometry and inventory classification into core process layout. Restructuring process flows and segregating functional zones helps recover critical floor area while avoiding capital expenditure. 

  • Optimizing the inbound staging area: Needless to say, the receiving area is a pivotal hub within any logistics layout. When the volume of incoming freight exceeds the rate, arriving goods begin to spill over into aisles and adjacent storage areas.
  • Implementing strict time-slotting: Establishing a rigid schedule for supplier vehicle arrivals allows for workforce allocation at the loading docks throughout the shift, preventing pallet congestion. 
  • Cross-docking: For high-turnover items, direct transshipment comes out as a sensible approach. Goods move between receiving and shipping areas, bypassing the put-away stage in the heart of the facility, with material movement temporarily on hold. 
  • Streamlined labeling and Mobile WMS Integration: Bottlenecks in the receiving area are often caused by waiting for data entry into the warehouse management system (WMS). Shifting the initial labeling task to the supplier or automating the barcode scanning with a dedicated warehouse software like the Ventor app accelerates the transfer of goods to “ready-to-stock” status. 

Reorganization of the Order Picking Zone

Inefficient organization of the picking zone not only throttles warehouse productivity but also demands extra space to store picking containers and assembled orders. The following actions may improve this situation: 

  • Product classification via ABC/XYZ analysis: Category A goods (fast-moving, high-turnover items) should be placed on the lower rack levels along the shortest picking routes, close to the shipping area. Category C goods (infrequently requested items) should be placed in remote zones or on upper rack levels to compress travel paths for personnel, enabling more orders to go. 
  • Zone and batch picking: Batch picking is not only warehouse wisdom, but also a great way to streamline workflows. Instead of a single picker, a group of staff members works in unison to keep the dock door flowing. 

Do Intra-Warehouse Logistics Demand the Reduction of Aisles? 

Numbers do not lie, as aisles may occupy up to one third of the total warehouse area. Therefore, the traffic layout should allow this space to be reclaimed for productive use through the following steps: 

  • One-way traffic in narrow aisles: You can get a great look at traffic routes for equipment moving between racks without collisions or compromising safety. 
  • Optimizing space for operational needs: Battery charging zones, equipment parking areas, and cardboard baling/collection points should be located in structurally awkward parts of the warehouse, reserving high-ceiling spans for product storage.

4. Manage Seasonal Peaks via External Buffer Warehouses (Off-Site Storage)

Pre-New Year season and summertime are notoriously known for maximum peaks when the in-house team is on demand. The company usually ends up overpaying to maintain half-empty space for the rest of the year, while trapping capital in low-yield processes. 

The essence of a buffering strategy: 

  • The in-house warehouse is designed to handle the constant, baseline load.
  • During seasonal surges, excess inventory is moved to external facilities (off-site storage)—such as short-term leased warehouses or 3PL provider sites.
  • Products are stored at the external facility in mono-pallets and transported to the main warehouse in batches as storage slots become available.
  • Using an off-site buffer increases the per-pallet storage cost at peak demand capacity but slashes annual overhead. 

5. Work on Optimizing Warehouse Layout and Aisle Width

Equipment specs dictate aisle dimensions. Deploying standard counterbalance trucks takes a heavy toll on usable square footage, forcing warehouse operations to pay a spatial premium for wide aisles.

Here are some ways to reduce aisle width: 

  • Facilities can stop the spatial bleed by upgrading to specialized equipment, like articulated forklifts or VNA turret trucks, allowing them to compress aisle width.
  • By staggering rack row positioning, operations are able to trim aisle width and capitalize on underutilized square footage. Installing extra rack rows boosts overall warehouse density by up to 30%. 

Trade-off: Operating in narrow aisles requires greater precision from operators, which may slightly reduce equipment maneuvering speed.

Phased Warehouse Optimization Plan

  • Phase 1: Conducting regular inventory audits via the SLOBEX methodology enables operations to flush out slow-moving and obsolete inventory.
  • Phase 2: Profiling load heights and repositioning rack beams to maximize clear-height utilization. 
  • Phase 3: Tightening the operational screws and receiving/picking zone layouts, while implementing ABC analysis.
  • Phase 4: Incorporating external (off-site) buffer warehouses to absorb seasonal volume surges. 
  • Phase 5: Modifying aisle layout and upgrading muscle to machine (e.g., VLMs, mezzanines).
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Frequently Asked Questions (FAQs)

  1. What are the signs that a warehouse has hit full spatial saturation? 

Core indicators include the systematic workflow friction of intake and dispatch nodes, aisle-level bottlenecks, and a freefall in operational efficiency due to a lack of existing picking locations. 

  1. Why should I start with SLOBEX? 

SLOBEX audits kickstart optimization initiatives by delivering immediate results without capital expenditure or structural overhauls. Writing off or liquidating obsolete inventory instantly reclaims high-velocity pick faces and removes operational friction at zero cost.

  1. Are there any hazards of setting a uniform rack opening height across the entire facility?

The short answer is ‘yes.’ A uniform height creates wasted vertical space above shorter pallets. This can result in the loss of several storage tiers facility-wide, forcing the enterprise to lease additional space. 

  1. Can optimizing receiving and picking zones increase warehouse capacity?

If you accelerate intake processing and optimize pick-face organization, you systematically eliminate aisle encroachment and prevent operational bottlenecks before they disrupt material flow. Leveraging Odoo warehouse management to auto-assign high-velocity pick locations ensures that fast movers stay close to shipping. 

  1. When might it be advantageous to utilize temporary off-site storage?

Off-site storage is beneficial for smoothing out short-term seasonal demand spikes. With this strategy, you no longer need to focus on maintaining excess internal warehouse space in low-throughput periods. 

No Tricks Here – Strategy Is Everything 

Seeking a new facility at the first sign of space constraints is a risky strategy, often leading to unjustified costs. Most warehouses leave resources on the floor by failing to capitalize on high-density slotting. To avoid these pitfalls, management should: 

  • Evaluate the warehouse based on usable cubic volume rather than square footage.
  • Regularly refine core inventory management; move slow-moving or obsolete goods out of active inventory buffer zones. 
  • Adapt racking infrastructure to the dimensions of inbound volumetric profile. 
  • Deploy a tailored ERP for the warehouse to automate inventory control. 
  • Systematically review the layout of operational zones (receiving, picking, shipping) and MHE transit arteries. 
  • Stick to specialized equipment and buffer areas to cope with peak workloads. 

About VentorTech

VentorTech specializes in Odoo warehouse management, helping businesses optimize inventory, barcode scanning, order fulfilment, and warehouse operations. We provide Odoo implementation, consulting, custom development, and ready-to-use warehouse solutions tailored to your business needs.

Our flagship product, Ventor PRO, extends Odoo with a professional Mobile WMS, allowing warehouse teams to perform daily operations faster and with fewer errors. Whether you’re launching a new warehouse or scaling an existing one, our experts are ready to help.

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Recommended articles:

  1. How to Organize a Small or Medium Warehouse
  2. How to create a warehouse map and upload it to Odoo
  3. How to build picking routes in your warehouse for walking minimization

HIBC Barcodes Explained: How to Use Them in Odoo

The Healthcare Industry Barcode (HIBC barcodes) is a barcode standard designed specifically for the healthcare industry. This works as an effective and reliable tool for labeling pharmaceuticals, a variety of medical devices, and other medical products. The importance of these barcodes is that they include information about production dates, serial numbers, and expiration dates. This greatly simplifies not only the control of medical products but also inventory and cost management. 

There are many more advantages to using HIBC than one might think at first glance, and in order to realize the benefits, you need to find reliable solutions that support these barcodes, such as the Ventor app. In this article, we will take a detailed look at HIBC barcodes, explain their main advantages not only in medicine but also in other fields, and share modern business solutions that support HIBC while also providing many other useful features.  

Understanding HIBC Barcodes

First of all, it is important to note that all barcodes are divided into one-dimensional and two-dimensional barcodes. The former are built in the form of vertical black stripes with white gaps, and the latter are in the form of small black squares on a white background. The latter are more popular since they are able to encode information both horizontally and vertically. Although these barcodes are most commonly used in healthcare, the importance of HIBC in warehouse management should not be underestimated. 

HIBC barcode standards for healthcare

This set of standards was developed by the Healthcare Industry Business Communications Council for the purpose of labeling and identifying medical products and devices. As such, the HIBC standards include the use of the following barcodes:

  • Code 39
  • Code 128
  • Data Matrix Code
our article Data Matrix Codes: What They Are And How They Work In Odoo

In addition, compliance with the HIBC Supplier Labeling Standard is mandatory, since it defines the format of barcode labels and data elements. 

The HIBC barcode standard covers different types of barcodes, such as:

  • HIBC UDI (Unique Device Identifier)
  • HIBC LIC (Label Identification Code)
  • HIBC PPN (Primary Product Number)

Each of these types serves different purposes in healthcare inventory tracking and supply chain.

HIBC barcode primary use cases

Medication traceability. These barcodes provide the ability to encode information about expiration dates and batches of medical products. In this way, supply chain managers can effectively handle the process while avoiding errors and expired goods. 

Medical cost management. HIBC barcodes can be printed on medical expense documents and allow healthcare providers to track patients’ names, dates of treatments, and results of various diagnostic tests, and thus also manage medical expenses. 

Healthcare supply chain management. HIBC displays accurate data and provides traceability, so both suppliers and healthcare organizations can track and manage products more efficiently. 

Medical equipment management. Medical facilities print these barcodes on medical devices and therefore can track and manage the devices. In this case, the encoded data includes information about equipment types, dates of manufacture, expiration dates, and scheduled maintenance. 

Advantages of using HIBC

  • Accuracy

The accuracy of HIBC barcodes has a direct impact on inventory management efficiency. HIBC enables instant replenishment, prevents stock-outs, and minimizes errors that could be caused by human factors.

  • Traceability

HIBC barcodes provide end-to-end visibility of the entire supply chain. In this way, a pharmaceutical company is able to trace a specific batch of a drug from production to realization. At the same time, barcode compliance with all safety regulations will be guaranteed. 

  • Compliance

HIBC standard complies with regulatory requirements in the healthcare industry. It helps to ensure product safety, improve patient care, and enable effective recall management. In allowing regulators and healthcare providers to monitor these issues, the barcodes also facilitate the unique identification of medical devices.

The Ventor App and HIBC Integration

The Ventor PRO app fully supports HIBC barcodes .
Get your free trial today.
Still have questions? Contact us.

When talking about effective inventory management, and company management in general, one can’t help but to mention Odoo—a suite of business applications that helps to solve all the needs of a company of any size. Speaking of supply chain management with barcodes, Odoo Barcode allows you to assign barcodes to both product categories and individual products, as well as track inventory movements. Real-time barcode scanning significantly reduces time spent on processes related to data search. 

Ventor is an application that allows you to read and process information from barcodes. Many companies find it to be the most complete barcode scanner application for warehouse management for the Odoo ERP system. The Ventor app barcode scanning helps companies to quickly search the database and find all relevant product information. 

The huge advantage of this application is barcode maintenance via Odoo, namely the ability to record barcode-related data, such as item quantity, date of manufacture, expiration date, etc. Other benefits of this application for warehouse operators include seamless scanning and real-time updates. With this application, they can quickly and easily identify items by reading information about the product, manufacturer, and model. 

The Ventor PRO app helps improve supply chain accuracy not only in healthcare but in many other fields as well. Retail stores, trading companies, manufacturing, warehousing, and logistics companies also find this application useful, as it allows for the following:

The Ventor app is used by administrators and managers who have found that it allows them to control their inventory on an entirely new level.

Why HIBC Matters for Modern Warehousing

Standardization in barcoding is necessary for many reasons. First, it improves the efficiency and accuracy of barcode scanning. It also reduces costs and lowers the risks of errors and returns. In addition, standardization significantly increases customer satisfaction and trust. HIBC barcodes help improve patient safety, automated supply chain management, and regulatory compliance in healthcare organizations. 

HIBC supports efficient and error-free operations. This barcode enables the identification of medical products, including equipment, pharmaceuticals, and consumables. HIBC barcodes encode specific information about the product and, thus, tracking is accurate and reliable. Very often these barcodes contain check digits and other error detection mechanisms, so accurate data decoding is guaranteed. Specifically, HIBC barcode features are critical to prevent data entry errors and improve scanning accuracy.  

Odoo barcode integration allows businesses to work more efficiently by controlling the software almost exclusively with the barcode scanner. Now that you know a lot more about HIBC structure and its benefits, the next step toward your company’s success is trying the Ventor app for HIBC support. Rest assured, this is exactly what you need to keep making your operations better!

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HIBC in Odoo

Recommended articles:

  1. Data Matrix Codes: What They Are And How They Work In Odoo
  2. How to work with GS1 barcodes in Odoo
  3. How to Start Using RFID Tags with Odoo Inventory: A Practical Guide

How to Perform a Blind Inventory in Odoo Using Ventor PRO

Inventory accuracy is one of the biggest challenges in warehouse management. Even small discrepancies between physical stock and your ERP can lead to delayed shipments, incorrect purchasing decisions, and dissatisfied customers.

That’s why regular inventory counts are essential. However, traditional inventory methods are often slow, paper-based, and prone to human error.

With Odoo and the Ventor PRO app, warehouse workers can perform inventory counts directly from a mobile device using barcode scanning. Even better, they can conduct blind inventory, one of the most reliable methods for ensuring accurate stock counts.

In this guide, we’ll show you how to perform a blind inventory in Odoo using Ventor.

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What Is a Blind Inventory?

A blind inventory is a stock count where warehouse employees do not see the expected quantity stored in the ERP. Instead of trying to match the system’s numbers, workers simply scan everything they physically find on the shelves. This approach significantly reduces confirmation bias and helps uncover inventory discrepancies that might otherwise go unnoticed.

Rather than asking: “The system says there should be five items. Can I find five?”

Warehouse operators ask: “How many items are actually here?”

For businesses that prioritise inventory accuracy, blind inventory is considered one of the best practices.

Why Use a Mobile Device for Inventory?

Inventory counting with a smartphone or barcode scanner is significantly faster than using paper count sheets or returning to a desktop computer after every count.

Using the Ventor app, warehouse workers can:

  • scan locations and products with barcodes;
  • update quantities in real time;
  • move quickly between warehouse locations;
  • eliminate manual data entry;
  • reduce counting errors.

The result is a faster, more reliable inventory process.

Blind Inventory in Odoo | How to Perform Inventory Adjustments with Ventor PRO | Odoo Tutorial
Check out the complete guide to conducting a “blind” inventory count in Odoo

Before You Begin

Before starting the inventory count in Ventor PRO, make sure the Counted Quantity field has been reset in Odoo.

Go to Inventory → Operations → Physical Inventory and review the Counted Quantity column. If you’re working with a large inventory (more than 80 lines), select all records before making changes. If any products have been counted previously, clear the Counted Quantity values to ensure the inventory starts from zero. This step is required for an accurate blind inventory.

Step 1. Open the Inventory Adjustment Menu

Start by opening the Inventory Adjustment menu in Ventor PRO.

Here you’ll see the products included in the inventory operation. The mobile workflow is designed specifically for warehouse employees, allowing them to complete counts quickly while moving through the warehouse.

Step 2. Enable Blind Inventory

Before starting the count, enable two important settings:

  • Start Count From Zero
  • Hide Products Quantity

These options transform a standard inventory count into a blind inventory.

When Hide Products Quantity is enabled, warehouse workers cannot see the expected quantity stored in Odoo.

When Start Count From Zero is enabled, every product begins with a counted quantity of zero, and the operator simply adds the items they physically find.

This encourages objective counting instead of confirming what the system expects.

Step 3. Scan a Warehouse Location

Rather than searching through the entire inventory list, simply scan a warehouse location. Ventor PRO automatically filters the inventory to show only the products stored in that location.

This makes it easier to focus on one shelf or storage area at a time and keeps the counting process organised. For warehouses counting only a specific zone instead of the entire facility, location filtering can save a considerable amount of time.

Step 4. Scan Every Item You Find

Now the actual counting begins.

The process is straightforward:

  • Scan a product barcode.
  • Scan additional units if needed.
  • Enter or confirm the counted quantity.
  • Apply the result.
  • Move to the next product.

The important point is that operators don’t know how many items should be there.

Their only task is to record what physically exists on the shelf.

Every count reflects the physical inventory not the ERP’s expectations.

Step 5. Repeat for Every Location

Repeat the same workflow until every required shelf has been counted.

Because everything is performed on a mobile device, there’s no need to carry paperwork or return to a workstation between locations.

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Why Blind Inventory Improves Accuracy

One of the biggest risks during inventory counting is unconscious bias.

Imagine the ERP shows four items in stock. A warehouse worker finds five. If the expected quantity is visible, there’s a temptation to assume one item was counted twice and “correct” the count to match the system.

With blind inventory, that temptation disappears. Operators simply record reality. If five items are physically present, the system receives a count of five—even if Odoo expected four.

This approach helps identify genuine inventory discrepancies instead of hiding them.

Scan Products or Scan Locations

Ventor supports multiple counting workflows.

Warehouse employees can:

  • scan a warehouse location to display all products stored there;
  • scan an individual product directly;
  • combine both methods depending on the inventory scenario.

This flexibility allows businesses to adapt the counting process to different warehouse layouts and operational needs.

Benefits of Mobile Inventory Counting in Odoo

Using the Ventor PRO app for inventory counting provides several advantages:

  • Faster inventory counts
  • Barcode-based verification
  • Reduced manual data entry
  • Improved inventory accuracy
  • Real-time synchronisation with Odoo
  • Efficient location-based counting
  • Easy adoption for warehouse staff
  • Support for blind inventory best practices

Whether you’re performing cycle counts, partial inventories, or full warehouse stocktakes, mobile barcode scanning makes the entire process faster and more reliable.

As warehouse operations grow, maintaining accurate inventory becomes increasingly important. Manual counting methods and paper-based processes can quickly become bottlenecks, leading to costly errors and wasted time.

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With Ventor PRO, warehouse teams can perform blind inventory directly from a mobile device, using barcode scanning and real-time synchronisation with Odoo. The result is a faster, simpler, and more accurate inventory process that scales with your business.

If you’re looking to improve inventory accuracy in Odoo while making life easier for your warehouse staff, mobile inventory counting is a practical place to start.

Recommended articles:

  1. Ventor app FAQ
  2. Odoo Quality Control in Warehouse with Ventor PRO
  3. Ventor PRO Reviews

How to Start Using RFID Tags with Odoo Inventory: A Practical Guide

To encode RFID tag data and use RFID technology in Odoo Inventory, you need an RFID-enabled device and software that supports RFID workflows. With Ventor PRO, you can encode RFID tags, write product information to them, and perform warehouse operations directly in Odoo. This guide walks you through the complete process, while our video tutorial demonstrates every workflow step in action.

Odoo Inventory Tutorial: Encoding RFID Tag Data
Odoo Inventory Tutorial: Encoding RFID Tag Data
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How to configure RFID tags in Odoo warehouse step-by-step

Scenario 1: Applying Supplier RFID Tags to Products Managed in Odoo

This scenario is relevant for companies that have recently started managing products in Odoo and receive items with RFID tags pre-encoded by suppliers.

We recommend using Zebra scanners with built-in RFID readers, as they are reliable, widely proven in the field, and fully supported by the Ventor mobile application.

If the supplier provides the product barcode and Serial Number, simply enter these values into the appropriate fields of the product form in Odoo. The scanner will then automatically recognize the product when reading the RFID tag.

If barcode and Serial Number information is not provided, you can extract the data directly from the tag. Using any RFID-related menu in the Ventor app, scan the tag and the application will decode its contents automatically.

When performing receiving operations in Odoo via Ventor, tags without corresponding barcodes in the database will appear as discrepancies. In this case, copy the decoded barcode, add it to the product in Odoo, save the product, and scan again. The tag will then be correctly recognized.

RFID menu ➡️ Transfers ➡️ Scan receipt picking ➡️ Scan tags
No barcode was stored in Odoo for this product yet ➡️ Add to Odoo

Scenario 2: Creating and Encoding Your Own RFID Tags

If suppliers do not provide RFID tags, you can easily generate and encode them using the Ventor mobile application.

To write tags:

  1. Open the RFID folder and select the Write tags menu.
  2. Choose a product. It must have a barcode stored in Odoo.
  3. Scan the tags you want to encode. All scanned tags will appear on the screen.
  4. Optionally exclude selected tags using the available checkbox.
  5. Aim the scanner at the tags and tap the WRITE TAGS button.

All selected tags will be encoded with a single click.

Note: The barcode written to the tag is in EAN-14 format and begins with a zero, while the barcode in Odoo is typically in EAN-13 format. There is no need to adjust the format manually in Odoo.

To verify the results, perform an Inventory Adjustment using the Ventor app. The product will be correctly recognized when scanning the newly written tags.

Scenario 3: Working with RFID Tags That Use Non-Standard Encoding

Some suppliers use EPC encoding formats that cannot be decoded automatically. In these cases, the application will not be able to extract a barcode from the tag.

As a workaround, you can add the EPC value from the tag to the Serial Number field of the product in Odoo. Ventor will then match the tag to the product based on this Serial Number.

The workflow:

  1. Scan the tag in the Transfers menu.
  2. The tag will appear as an unknown EPC encoding.
  3. Copy the EPC value and paste it into the Serial Number field of the corresponding product in Odoo.
  4. Save the product and scan the tag again.

The product will now be correctly identified.

These scenarios demonstrate how to start using RFID tags with Odoo ERP and how to manage standard, custom, and self-generated RFID tag data using the Ventor mobile application. This approach significantly speeds up warehouse operations and minimizes manual data entry.

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RFID inventory tracking in Odoo

You can watch the full instructional video to see each scenario in action and better understand the workflow. If you have questions or want to explore RFID solutions for your business, feel free to contact our team.

Recommended articles:

  1. Odoo RFID: The Future of Inventory Management
  2. Odoo Quality Control in Warehouse with Ventor PRO
  3. Ventor app FAQ

The IKEA of Building Materials: Why BuildMyPlace Trusts Ventor PRO for Warehouse Management

BuildMyPlace is a fast-growing company based in Louisville, Kentucky, led by Rahul Anand. Their business model can be described as the “IKEA of building materials.” Operating as a direct-to-consumer (D2C) brand, the company offers a wide range of home improvement and renovation products: from kitchen cabinets, flooring, and tiles to doors, windows, bath fixtures, and lighting.

BuildMyPlace warehouse and store

Some of BuildMyPlace’s products involve complex manufacturing and assembly processes. That’s why it was crucial for the team to find a solution that could bring transparency and efficiency to every stage — from production to final delivery.

“As we grow, our goal is to evolve these functionalities and make both the shop floor and assembly floor seamless,” says Rahul.

Initial Challenges with Odoo

Like many businesses, BuildMyPlace faced limitations with the out-of-the-box Odoo system, especially in the area of warehouse management.

This is where VentorTech and the Ventor PRO app came into play. For more than seven years, the app has been a critical part of their operations. “Ventor has been a great asset, constantly evolving and adding new features that are vital for real-world business scenarios where core Odoo falls short,” Rahul explains.

Rose Kaur, the Operations Manager of BuildMyPlace, and VentorTech CBDO Vitaly Eremeev
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Streamlining Warehouse Operations

Thanks to Ventor PRO, BuildMyPlace has significantly optimized its warehouse workflows, including:

“VentorTech helps us keep all these processes seamless, from picking and packing to returns and receiving,” Rahul shares.

More Than Technology: A True Partnership

One of the key advantages Rahul highlights is VentorTech’s ability to bridge the gap between technology and real-world use cases. Many IT agencies or consultants understand software but fail to adapt it to business reality.

“That’s where VentorTech really stands out. They not only know the technology but also deeply understand the challenges companies like ours face. It’s been a great partnership,” says Rahul.

The experience of BuildMyPlace proves that successful digital transformation requires both the right tools and the right partner. VentorTech continues to help businesses worldwide simplify, optimize, and scale their operations with Odoo.

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🎥 You can watch the video version of Rahul’s feedback on the VentorTech YouTube channel:

7 Years with Ventor PRO | Testimonial from a U.S. Building Materials Store
BuildMyPlace’s 7-Year Journey with Ventor PRO

Recommended articles:

  1. The Ventor app Enhances Amazon’s FBA Prep Service in Chicago
  2. Make Odoo inventory quickly and accurately using Ventor app
  3. Ventor app FAQ

How to Move an Entire Package in Odoo

One common task in warehouse management is moving packages from one location to another. But what if you don’t want to scan each item inside a package? Good news—you don’t have to.

In this quick guide, we’ll walk you through how to move an entire package in Odoo using the Internal Transfer Menu, without scanning individual items.

⚠️ Please note that this guide applies to Odoo versions up to and including 18

Move an Entire Package in Odoo via Barcode Scanner
Move an Entire Package Demo

📦 Move a Whole Package in a Few Simple Steps

Instead of scanning every single item inside a box or pallet, Ventor PRO allows you to scan the package barcode and move the entire contents at once. This saves time and reduces human error in your warehouse operations.

1️⃣ Select the Package to Move
Start by choosing the box or pallet. In our case, we selected a nicely labeled package with a barcode and multiple tea products inside.

2️⃣ Open the Internal Transfer Menu
In Odoo, navigate to the Internal Transfer section. Although there are multiple fields (such as source location, products, etc.), we only focus on scanning the package barcode.

3️⃣ Scan the Package Barcode
Once scanned, Odoo identifies the current location of the package. For example, our package was originally located on Shelf 2 and had the ID 2040931.

4️⃣ Choose the Destination Location
Next, scan the barcode of the new location—like Bin 2 on the same shelf or another location entirely within your warehouse. Odoo will instantly prepare to move the entire package there.

5️⃣ Confirm the Move
After confirming the action, the package (along with all the products inside it) is automatically updated in the system as moved. No need to touch or scan the individual items inside.

✅ Verify the Transfer

To double-check the move, use the Quick Info Menu. Just scan the package barcode again, and the Ventor app will show you all items currently inside the package, along with their updated location. It’s fast, simple, and accurate.

Why This Matters

This workflow is perfect for teams managing bulk inventory or frequently relocating items across storage zones. It reduces time spent on manual scanning and helps maintain an organized, real-time view of stock locations.

Don’t forget to check out Ventor PRO—our professional inventory management tool designed to make Odoo even more powerful and user-friendly.

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If you’re looking for expert help with Odoo implementation or inventory management solutions, the team at VentorTech is here for you.

Artificial Intelligence in Warehouse Management

For several years now, Artificial Intelligence (AI) has been changing not only our daily lives but also how we do business and manufacturing. While the first thing most people associate with AI is simplification, what we are looking at, in fact, is a complex set of interconnected components combined in various ways. Regardless of composition, AI is gaining relevance in the logistics industry, helping to optimize workflows and significantly improve efficiency. With the help of modern AI tools, the speed and quality of order processing are enhanced as errors are reduced. Such improvements decrease the load on support teams, due to automation of accurate work performed by software and related mechanisms.

Warehouse operational efficiency is critical for maintaining overall productivity, and it is exactly AI that provides this efficiency. A wide range of modern warehouse solutions currently exist on the market, such as Ventor PRO—a solution that is trusted by a huge number of successful companies. In this article, we elaborate on the importance of AI in competitive warehouse operations and share tips for using the most modern solution to significantly simplify your company’s operations while increasing efficiency. 

Benefits of AI in Warehousing

When talking about AI in logistics, we first consider inventory management. By using AI-based solutions, enterprises avoid under- or over-stocking, since these tools analyze all inventory data and optimize inventory levels. In addition, AI also optimizes inventory management tasks, such as supplier management and demand forecasting. A huge advantage of AI is its ability to quickly analyze large amounts of data, allowing you to accurately and confidently predict future sales. Moreover, by analyzing detailed data on traffic congestion, weather conditions, and cargo delivery times, AI generates the most efficient routes. This saves delivery time, reduces fuel consumption, and significantly reduces vehicle wear and tear. 

Of course, AI has a huge number of benefits. Below, we give a examples of those most important for successful warehouse operations. 

  • Cost reduction. Given the most recognized reason for being in business, AI helps to reduce costs and thereby increase competitiveness. AI systems integration works toward reducing transportation costs, inventory management, and even personnel costs, since, due to automation, many processes are performed without human employees. 
  • Faster operations. Modern AI-based solutions significantly shorten the execution of operations, thereby increasing productivity for core warehouse activities, such as picking and packaging, scanning barcodes for inventory control, and quickly identifying optimal routes. In addition, AI systems operate every day and around the clock. 
  • Improved accuracy. The use of AI systems ensures high accuracy of operations, such as that needed for inventory management or order picking. This is primarily due to the absence of human factors. Such systems can also predict and prevent errors. This significantly improves the quality of customer service and reduces the number of returns. 
  • Real-time data processing. AI systems quickly and accurately analyze large amounts of data, enabling companies to optimize supply chains and inventory levels, detect security breaches in logistics operations, and effectively forecast demand; along with shortening delivery times, a high level of customer satisfaction is guaranteed. 
  • Effective barcode scanning. Barcodes are the backbone of goods movement, as they help us to avoid manual data entry errors. Software solutions that read barcodes and identify empty cells ensure a smooth and quick inventory control process. 

Ventor and AI Integration

Logistics and warehouse management directly affect profit and service quality, so they should be given as much attention as possible. Many successful companies trust Odoo to manage, automate, and optimize their processes, as this multi-functional system includes many features and is scalable for small, medium, and large businesses. 

As for logistics, Odoo is an efficient and modern warehouse management solution that allows you to access real-time data, optimize roots, and manage your transportation fleet. It helps to reduce losses due to inventory shortages, speed up processes, and manage operations in real time. 

Ventor PRO Augmented Reality Camera

How the Ventor app helps your business grow

Ventor PRO is the most comprehensive barcode scanner application for warehouse management for the Odoo ERP system; it integrates with Odoo to streamline warehouse tasks. The app provides instant access to all product details in your Odoo ERP from the warehouse scanner, allowing you to receive goods and take inventory faster.
Operations supported by this application include processing and shipping of goods, product information, lot management, inventory control, internal movement of goods, and receiving and delivery. 

Key features of the Ventor app:

The application allows you to record barcode-related data, such as quantity of goods, date manufactured, or expiration date. The main advantages of Ventor PRO are improving the accuracy and efficiency of product accounting while avoiding errors in product inventory management. 

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Ventor, as a client-based mobile application, provides a bridge between warehouse operators and the Odoo ERP system, facilitating real-time inventory management. It enables tasks such as retrieving picking orders, navigating product locations, and updating Odoo with order fulfillment statuses. For instance, when a picker receives an order, the app guides them through the warehouse to complete the task. Once finished, the application sends confirmation back to Odoo, indicating that the order has been shipped.

Given this structure, integrating AI directly into the mobile app isn’t necessary. Instead, AI logic should stay in the Odoo ERP (server-side), where it can provide intelligent decision-making capabilities. From our experience, AI can significantly enhance Odoo Inventory efficiency by:

  • Optimizing product placement – Determining the best storage locations for goods based on demand patterns, retrieval frequency, and warehouse layout.
  • Improving picking strategies – Selecting the most efficient picking method (single order, wave, batch, or cluster picking) based on workload and operational needs.
  • Prioritizing tasks dynamically – Assigning priority levels to orders based on urgency, customer preferences, or stock levels.

By implementing AI within the ERP system, warehouses can achieve higher efficiency, reduced picking times, and smarter inventory management. If you’d like to explore these benefits further, feel free to reach out to us for an in-depth discussion.

Future of AI in Warehouse Management

The world of modern logistics technology expands its boundaries with each passing day. Various innovations will continue to fill the logistics space with a huge number of warehouse management tools, simplifying all processes and making them more efficient. Robotics, machine learning algorithms, and predictive maintenance are key aspects to watch. 

For example, due to machine learning algorithms, transportation management systems respond quickly to changes, thus improving the overall performance of transportation logistics. Robotics are used in logistics to automate different processes, such as loading and unloading trucks or performing warehouse tasks. In the near future, companies will rely on AI to significantly increase operational efficiency, lower costs, and further improve service quality through supply chain automations. Predictive analytics in warehousing will play a role, as forecasting future logistics requirements further enables efficient supply chain resources management. 

Using modern tools that can evolve with these trends, such as Ventor PRO, is critical for inventory optimization and business success. The real-time inventory tracking provided by this application makes controlling goods much easier. Odoo Warehouse integration will take your business to the next level by simplifying the packaging process, optimizing warehouse and picking operations, and performing regular restocking, faster receiving, quality control, and other storage management functions. 

As you can see, modern businesses need AI solutions, as AI is fundamentally changing the way companies approach operations management. AI saves time and money, while modern tools increase customer satisfaction and attract new clients. In all, we are looking toward success; surviving business competition and excelling beyond is what you can achieve with the Ventor app, so find out more about how you can use it to stay ahead in warehouse management. 

Effective User Management in Ventor and Odoo

Today, we will look at how to manage user access and device settings in the Ventor PRO app and Odoo. If you manage a warehouse and want to optimize user management, this guide is for you.

To optimize user settings management and hide menus in Ventor PRO/Lifetime, you can use our free module, Ventor Base (ventor_base). While not mandatory, this module enhances the efficiency of the application.  

You can always find it in our repository: GitHub – Ventor Base.
Before downloading, make sure to select the correct Odoo version.

Hiding Menus for Users

Ventor allows you to control which menus are available to users. Using Ventor Menu Management, you can hide unnecessary sections, leaving only those that are essential. For example, if an employee is only responsible for inventory adjustments, you can leave only Warehouse Operations and Inventory Adjustments.

How to set it up:

  1. Go to Settings → Manage Users → User.
  2. Disable all menus except Warehouse Operations and Inventory Adjustments.
  3. Ensure that Ventor Roles is set to “Empty.” If a predefined role (Administrator, Warehouse Manager, Warehouse Worker) is selected, the menus will be configured automatically.
Hiding Menus for Users

This reduces distractions and makes work more efficient.

⚠️ Don’t forget to log out and log back in for the new settings to take effect.

Restricting Access to Warehouses

You can configure employees to have access only to specific warehouses. For example, if a worker operates only in Warehouse A, they should not see data for Warehouse B.

How to set it up:

  1. Open Settings → Manage Users → User.
  2. Enable the Allowed Warehouses option and select the appropriate warehouse.
  3. After applying the changes, the employee needs to re-login to Ventor.
Restricting Access to Warehouses

Note: This setting only works for the Inventory: User group and does not apply to administrators.

⚠️ Don’t forget to log out and log back in for the new settings to take effect.

Locking Configuration Changes (Key Case)

One of the most in-demand features is the ability to centrally manage settings for all devices through Odoo. With Ventor, there is no need to configure each scanner individually.

How it works:

⚠️ Don’t forget to log out and log back in for the new settings to take effect ↴↴↴
Manage Local User Device Settings
  • True – users can change settings on the scanner.
  • False – users cannot change settings on the scanner.

Go to Settings →  Select  User → Ventor Access Rights → Manage Local User Device Settings (on/off). Ensure that Ventor Roles is set to “Empty.”

Manage Local User Device Settings
Use Local User Device Settings

Go to Settings →  Select  User → Ventor Access Rights → Manage Local User Device Settings (on/off). Ensure that Ventor Roles is set to “Empty.”

  • True – the settings configured on the scanner will be applied to the user.  
  • False – the global settings from the Ventor Base module (Ventor Conf → Global Ventor Setting) will be applied to the user.
Use Local User Device Settings
Manage Ventor Configuration app

To prevent users from changing settings, disable Manage Ventor Configuration – this will remove the configuration icon from Odoo.
Go to Settings →  Select  User → Ventor Access Rights → Manage Local User Device Settings (on/off). Ensure that Ventor Roles is set to “Empty.”

Manage Ventor Configuration app

This feature is especially useful if you manage hundreds of scanners and want to maintain unified settings.

Downloading Older App Versions

If you need an older version of Ventor, download it from Ventor Release Notes.

To download, you need to select the version you are using:

  • Ventor PRO
  • Ventor Lifetime
Ventor pro old versions

How to install the old version of Ventor on your device if you have the latest version installed?

To install an older version of the apk, follow these steps:

  1. Uninstall the current version from your device.
  2. Download the apk to your device.
  3. Install it by clicking on the apk file.

Enabling Inventory Validation for Users

By default, Odoo prevents users in the Inventory: User group from confirming inventory adjustments. However, Ventor has a special group called Validate Inventory, which allows these users to confirm inventory counts without requiring administrator rights.

How to set it up:

  1. Go to Settings → Manage Users → User.
  2. Enable Validate Inventory for the required user.

If Validate Inventory is set to True, a user in the Inventory: User group can perform product counts in the warehouse and confirm inventory adjustments in both Odoo and Ventor. This allows workers to complete essential tasks without elevated permissions, speeding up warehouse operations.

⚠️ Don’t forget to log out and log back in for the new settings to take effect.

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By using these features, you can flexibly manage data access and device settings, minimize errors, and make warehouse staff operations more efficient. Ventor settings will help you create a more organized and effective warehouse management system!

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💬 Want to learn how to handle a specific user management case in your warehouse? Leave a comment, and we’ll answer—or maybe even add a new feature!

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