Receiving goods in Odoo via a barcode scanner: Receive, putaway, manage lots, serial numbers, packages

In this article you will see how to receive items using Ventor – Odoo inventory mobile app. Basic receiving, changing default location (put away), adding a barcode for a product from a barcode scanner, lots and SN management, putting on pallets (packages).

Also, we recorded a video, and you can watch it on our YouTube channel:

Receiving goods in Odoo via barcode scanner: Receive, putaway, manage lots, serial numbers, packages

Table of contents

Prerequisites

Before we start, we have:
1. An incoming shipment (physical goods)
2. A label with Internal reference
3. A delivery document with a barcode

odoo receiving

Open the Ventor app (How to connect to your Odoo), choose ‘Warehouse operations’ and open a ‘Receipt zone’ to find incoming shipments.

You can also scan any item from this order right here to immediately find all the orders where the same item is presented. But in this article, we are going to open the item and find the orders manually. Click on the ‘Search’ and insert the number ’57’

We’ve just found this order. Let’s open it and start the transfer.

Case 1: Change destination location on receiving (put away)

Click on the ‘Start transfer’ and scan the first item.

We have two Groot statuettes. Here we have all the information from where we are taking these items, from the ‘Vendors’ location to the distinction location on ‘Shelf 2’.

You can click on the image of the product to see it in a bigger size, so you can quickly compare what you’re receiving and what you have in the system. Also you have a ‘Quick info’ button: if you click on it, you can find where else this item is located, like on ‘Shelf 2’.

Let’s go ‘Back’ and put these two items into the ‘Shelf 2’ location,  and then you can confirm it. You can also change the destination location in Odoo, for example, it should be going to ‘Shelf 2’, but there is not enough space, so you can change the location – exchange the original location from ‘Shelf 2’ to ‘Shelf 1’ and put these two items into ‘Shelf 1’.

change destination location in Odoo
Change destination location in Odoo

Click ‘Apply quantity’, and we are ready to scan the next item. So now, let’s quickly check that these 2 items were moved to ‘Shelf 1’. Go to the Done tab. Here we can see that 2 units of this statuette Groot were already moved to ‘Shelf 1’.

You can click ‘Back’ to close this order and then open it once again. At any time, you can move back to get some rest and then move back to the order and pick it again. So, click on ‘Continue transfer’, and we are ready to scan the next item.

Case 2: Add product barcode in Odoo via a barcode scanner

Let’s take the next item, a ‘Blue cup’. But after scanning it, we get an error:

First of all, let’s check if this product really should be in this order.

This product is present in the Odoo view, but its barcode is missing. It’s a common situation; what can we do?

First of all, we can choose this product manually: Click on ‘Blue cup’ and then click on the ‘Info button’. Here we can get additional information about this product.

Let’s click on the ‘additional info’, and we have many fields related to this product here. We see that the ‘Barcode’ field is empty. Let’s scan it in right now.

Fill in, click ‘Save’, and move back.

Add barcode to Odoo

Now we are ready to apply the quantity of this item and move it to the ‘Input zone’ or check it once again. Next, click ‘Back’ and then click ‘Continue transfer’ and scan it one more time. Now the product can be recognized.

During the reception process, we are ready to quickly go to Ventor’s ‘Quick Info’ menu and update the information about this product to make it possible to receive it in future, without needing to put this information on the Odoo site and so on. It’s a really useful feature to update some fields right on the reception or picking process.

We want to put the product into the ‘Input’ zone, so click on the ‘Apply’ button and move it to the ‘Input zone’, and the process is finished. 

Case 3: Split on receiving to put part of a batch on a different shelf

In this case, we have 7 notebooks. Either you can scan them 7 times, or you can just get the information about this product and insert ‘7’ on your physical keyboard.

We want to split this item, putting 3 of them into ‘Shelf 1’ and 4 of them into ‘Shelf 2’. First, we insert ‘3’ and then put this into ‘Shelf 1’. By default, the destination location is the input zone, but we can change it to ‘Shelf 1’ and apply the quantity.

As you might see, ‘4’ is left out of ‘7’, because ‘3’ were already moved to ‘Shelf 1’.

Still the ‘Destination location’ is the input zone, so we need to change it to ‘Shelf 2’ here and insert ‘4’. Click on ‘Apply quantity’ and go back just to check that everything is correct.

Case 4: Create a lot on receiving and put it on a pallet

In this case, we are going to put green tea packs on one of the palettes. We need to activate ‘Palette management’. Let’s go back, click on ‘Settings’, swipe down, and find ‘Manage packages’. Let’s activate it. By default it’s deactivated, and it’s up to you when to activate package management.

Click on ‘Continue transfer’ and scan these 2 packages of green tea.

We have all the information here, we’re going to put it into the ‘Input zone’, but additionally we want to put it into palette number 1. So let’s scan it the package should be filled with ‘Palette 1’.

put in pack in Odoo
Add to a pallet in Odoo

But the application is asking us to insert the ‘Lot number’, because this green tea is tracking by ‘Lot’. By click on it to create the lot manually, we have a suggested ‘Lot 1’, but we are going to create a new one – Lot-0001. Also, let’s insert expiration date – May 18.

Put the lot into the palette and click on ‘Apply quantity’. Case completed!

Case 5: Create serial numbers on receiving by scanning SN barcodes

We have 3 MacBook Airs.

This product is tracked by ‘Serial number’, and we need to receive 3 different serial numbers to track them later. Let’s scan it.

Let’s scan palette number ‘2’ to put them all in this palette for this package. Click on ‘Apply quantity’. The transfer should be validated automatically.


Let’s finally check our order. Open it and let’s check the Done tab: 3 black notepads, 4 black notepads, 2 Groot statutes, and 1 Blue cup in the input zone; green tea on palette number 1 and 3 MacBook Airs that were put on palette number 2.

This order was received! Now, using Ventor, you can easily receive your products in Odoo in just a few steps.


We hope that you have found answers to your questions in our article. If you have any other questions, then feel free to leave your comments under this article. We look forward to hearing from you!

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Ventor: Quick Start Guide – ventor.app/guides/ventor-quick-start-guide/

Ventor complete guide. Introduction – ventor.app/guides/ventor-introduction-guide/

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Ventor supports GS1 in all modern Odoo versions, Community and Enterprise

We already experienced implementing GS1 barcodes in Ventor (Odoo Inventory mobile app) for some of our customers and were going to release this feature in our generic app. And the Odoo v15 release forced us to do it now 🙂

Oleg Kuryan, CEO & COO of VentorTech; Fabien Pinckaers, CEO & COO of Odoo SA

Now, using Ventor, you can read GS1 barcodes in Odoo v11 and higher (Community and Enterprise). This function works in the Warehouse operations, Instant inventory, Quick info and Internal transfers menus (by Nov. 2021). Support of the other menus will be added in next releases.

You can instantly read the following information coded in a single GS1 barcode (GS1 identifiers in parentheses):

  • Product barcode (01) (02 + 37) – Global Trade Item Number
  • Quantity (37)
  • Weight (310)
  • Length (311)
  • Lot number (10)
  • Serial number (21)
  • Best before date (15)
  • Sell by date (16)
  • Expiration date (17)
  • Package / Pallet (00) – Serial Shipping Container Code (SSCC)
  • Product owner (401)

For example, if you scan this GS1 128 barcode,

The app will recognize the item, qty (packaging), expiration date, lot number.

And will send the information to related fields in your Odoo.

So now you can receive, pick, and ship your products much faster when they contain GS1 barcodes.


How to work with GS1 barcodes in Odoo v11+ Community and Enterprise


The same for internal moves; you don’t need to separately scan the item, Lot / SN, package, QTY, and more. Just scan a GS1 barcode and destination location. Any inventory adjustments: just scan, scan, scan, and that’s it.

The app also works with SSCC barcodes. You can put items on a pallet by scanning SSCC, and then move whole pallets from one warehouse location to another.

Activate a setting in the app to scan GS1 barcodes. GS1 activation in Odoo (v15e and higher) is not required; Ventor allows working with GS1 barcodes independently from Odoo, and works with v11 and higher.

Release notes for version 2.3.1

  • Support of GS1 barcodes in the Warehouse operations, the Quick info, the Instant inventory and the Internal transfers menus (beta)
  • Improved work with Lot in the Internal transfers menu
  • Improved Putaway menu
  • Added Expiration Date for Lots in the Quick info menu
  • Now user can see the content of the package on the Done tab in the Warehouse operations menu
  • General bugfix and improvement

As it’s a new feature in the app, we will need your feedback. If you find a bug or have a suggestion, please contact us.

If you haven’t tried Ventor yet, get it for free for the first two weeks and test it with your Odoo in a real warehouse!

Subscribe for free for 14 days >

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Your Odoo Inventory on mobile

Release notes / August – September 2021

The new update of the Ventor app (Odoo inventory app for Odoo Community and Enterprise), version 2.2.3 (1.8.3 on Google Play), is here.

Update your app to the latest version to get new features.

Get Ventor for free for 14 days if you haven’t had a chance to test the app yet.

WHAT’S NEW?

Release notes for the version 2.2.3

  • Added the ‘Autocomplete the item quantity field’ setting in the Warehouse Operations menu.
  1. Automatic inserting of expected quantity. 
  2. No need to enter the quantity of goods using the keyboard or using scanning.
  • Added the ‘Apply quantity automatically’ setting in the Warehouse Operations menu.
  1. Automatically validates the line after scanning a destination location. 
  2. Important: you have to insert QTY first before destination location.
  • Added an option to hide icons on the toolbar for each operation type with the ‘Show ‘Put in pack’ button’ and ‘Show ‘Print attachments’ button’ settings in the Warehouse Operations menu.
  • Now putaway locations are visible in the Warehouse Operations menu (choose the putaway location button) and the Putaway menu, Change destination location button.
This image has an empty alt attribute; its file name is 11-461x1024.jpeg
  • Improved lot management for the Warehouse Operations and the Internal Transfers menus.
  • General bug fixes and improvements.

Release notes for the version 2.2.2

  • Added the option to hide theoretical QTY in the Inventory Adjustments menu.
  1. Do not let the user see the theoretical quantity.
  • Added the “Address type” section for each contact on the contact list.
  • Added “Check shipping information” before validating OUT transfers in the Warehouse Operations menu.
  1. If the setting is active, the user can edit shipping information before validating the OUT transfer.
  • Added a “Validate” button for “Waiting” transfers in the Warehouse Operations menu.
  • Fixed work with SN in the Internal Transfers menu.

New Videos on Our YouTube Channel



Suggest your feature

Are you a Ventor user or just testing our Odoo inventory app and found the app useful but that it lacked a really needed feature? Drop us an email and describe a business issue. Add screenshots and explain how you would like to improve the app. We read all emails and choose the best one to implement for free or with a good discount!


Your Odoo Inventory on mobile

Release notes / April – July 2021

The new update of the Ventor app (Odoo inventory app for Odoo Community and Enterprise), version 2.2.1 (1.8.2 on Google Play), is here.

Get Ventor for free for 14 days if you haven’t had a chance to test the app yet.

Update your app to the latest version to get new features.

WHAT’S NEW?

Release notes for the version 2.2.0 – 2.2.1

  • Added ‘Print settings’ (user can configure printers for PrintNode module directly in the app).
  • Added the ‘Print Shipping Labels’ button in the Warehouse Operations menu.
  • Implemented the ‘Check Availability’ feature in the Batch picking menu.
  • Settings for operation types now are configurable on the Odoo side (with the latest version of Odoo Ventor Base app installed).
  • Now possible to apply the same lot number to split line.

Release notes for the version 2.1.9

  • Fixed split operations for Lots while receiving.
  • UI and UX fixes and improvements.

Release notes for the version 2.1.8

  • Insert expiration date for Lots/Serial numbers easily on receiving.
  • Added the new setting ‘Open details screen first’ to see transfer details before picking. 
  • Added the ‘Carrier’ filter in the Warehouse Operations menu.
  • Improvements to the Putaway menu (split products, supporting packages). 
  • Fixed applying lot while picking the wave (batch) for Odoo 10.

Release notes for the version 2.1.7

  • Hot fix of product sorting within the batch.
  • Added the possibility to scan a license key rather than inserting it manually.
  • Added the Ukrainian language pack.
  • General bugfix and improvements.

Release notes for the version 2.1.6

  • Added the Putaway management menu.
  • Added barcode commands. Now you can scan barcode commands instead of clicking on buttons to speed up warehouse operations.
  • New design of the app’s main screen.

Release notes for the version 2.1.5

  • ‘Mark as ToDo’ button for Receipt, fixed opening pickings for Odoo 11.
  • Increased size buttons for tablets.

Release notes for the version 2.1.4

  • Fixed the Manufacturing menu for Odoo 14.
  • Fixed bugs for package management.

Suggest your feature

Are you a Ventor user or just testing our Odoo inventory app and found the app useful but that it lacked a needed feature? Drop us an email and describe a business issue. Add screenshots and explain how you would like to improve the app. We read all emails and choose the best one to implement for free or with a good discount!


Your Odoo Inventory on mobile

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